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Virginia Administrative Code
Title 1. Administration
Agency 30. Department of General Services
Chapter 120. Virginia Federal Property Agency - State Plan of Operation
11/21/2024

1VAC30-120-40. Return of donated property.

A. Conditions and donee reporting procedure. Property that is still usable as determined by the State Agency but not placed in use within one year from date of acquisition or ceases to be used during the 12 or 18 month use restriction period thereafter shall be reported to the State Agency for disposition instructions. The report in writing shall give item identifying data, condition, reasons for nonutilization, and recommended action.

B. Disposition instructions. The State Agency will review the donee report and if it is determined the donee has not conformed to the terms and conditions as stated on the donation document, Exhibits 1 or 2 of 1VAC30-120-150, it will authorize in writing a procedure deemed appropriate for the best utilization or disposal of the item. The authorization may include:

1. Return the item to the State Agency distribution center at donee expense and with no reimbursement of service charges.

2. Transfer item to another donee, state agency for surplus property (SASP), or federal agency.

3. Authorize sale if there are no other requirements.

4. Authorize cannibalization or secondary utilization.

5. Authorize scrapping.

6. Amend, modify, or grant releases on terms and conditions in conformance with federal General Services Administration regulations.

C. Dissemination of requirements to donees.

1. A flyer will be prepared and mailed approximately four times a year to each eligible donee. The flyer is basically a promotional item listing of property on hand. In addition, it will contain news items of the program, including basic requirements of 1VAC30-120-40 and 1VAC30-120-60.

2. Announcements concerning the responsibilities of donees on the requirements referred to in this section will be given by State Agency personnel at meetings, seminars, workshops, correspondence, special notices, and utilization and compliance surveys.

Statutory Authority

§ 2.2-1123 of the Code of Virginia.

Historical Notes

Derived from VR330-04-03 §IV, eff. September 20, 1984; amended, Virginia Register Volume 29, Issue 17, eff. May 22, 2013.

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