Administrative Code

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Virginia Administrative Code
Title 1. Administration
Agency 30. Department of General Services
Chapter 120. Virginia Federal Property Agency - State Plan of Operation

1VAC30-120-80. Fair and equitable distribution.

A. Policy. The State Agency is responsible for the fair and equitable distribution of allocated surplus property to all eligible donees in Virginia. The distribution plan is based on needs and an evaluation of the relative needs, resources, and utilization ability of all the eligible agencies and institutions. Due consideration and assistance will be offered the more needy recipients.

B. Determination. Relative needs, resources, and utilization abilities will be determined by reviewing donee property requests and justifications, emergency status, program and project priorities as given by responsible authorities, and consulting with advisory persons and bodies such as public and private institutions, Virginia Departments of Emergency Management, Planning and Budget, Professional and Occupational Regulation, Education, Health, and Social Services, and the Virginia Employment Commission. When the Governor declares a state of emergency, the Department of Emergency Management may direct priorities of property issues. A general ranking or index number obtained from the Department of Planning and Budget will be used as a factor to determine the relative needs and resources of the cities and counties. To determine relative needs and resources of the nonprofit health and education institutions, the State Agency will seek aid from bodies such as the Council of Independent Colleges in Virginia, the Virginia Hospital and Healthcare Association, and the Arc of Virginia. Key individuals such as purchasing officials and local administrators of eligible donees will be consulted.

C. Application. In general, the need, resources, and utilization abilities determination will apply to major items and special categories of equipment and material. Examples may be: vehicles, construction equipment, materials handling equipment, machine tools, generators, ADP equipment, complicated scientific equipment, vessels, and aircraft.

D. Requests by donees. Authorized representatives of donee institutions are invited to submit a listing of all needed items in the categories, but not limited to, as provided in subsection C of this section. Virginia agency screeners will be guided in their search and selection of property according to the known want lists.

Authorized donee representatives may also submit to the State Agency requests for specific identified items located anywhere in the United States. Donee representatives may meet with agency screeners at federal installations to inspect specific items to determine if suitable for their needs. Property selected and approved for donation may be picked up directly by the donee if so requested.

E. Property assignments to donees. Assignments of equipment as it becomes available will be made by the State Agency as provided in subsections B and C of this section.

The State Agency will submit applications to federal General Services Administration for specific identified property requested by donees and arrange for direct pickup by the donee from the holding agency when so requested or practicable. Direct pickup may also be arranged, when economical, for needed items but not specifically identified.

The majority of miscellaneous items, including many major items, will be screened and selected by Virginia agency screeners at federal installations for application and shipment to the State Agency warehouse-distribution centers. Major items as described in subsection C of this section will be offered to donees conforming to subsection B of this section.

Miscellaneous items, not including major items, will be available at the State Agency distribution center on a supermarket plan, first-come, first-served basis. Major items located at the center, offered to donees according to requests but not picked up, will be available to any eligible donee on the first-come, first-served basis. Appointments to visit the distribution center are not required and authorized representatives may make such visits to inspect and select property on any state work day.

Statutory Authority

§ 2.2-1123 of the Code of Virginia.

Historical Notes

Derived from VR330-04-03 §VIII, eff. September 20, 1984; amended, Virginia Register Volume 29, Issue 17, eff. May 22, 2013.

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