Administrative Code

Creating a Report: Check the sections you'd like to appear in the report, then use the "Create Report" button at the bottom of the page to generate your report. Once the report is generated you'll then have the option to download it as a pdf, print or email the report.

Virginia Administrative Code
Title 17. Libraries and Cultural Resources
Agency 15. Library of Virginia (Library Board)
Chapter 20. Standards for Microfilming Public Records
1/26/2020

17VAC15-20-20. Scope.

Part II
Scope

These standards apply to all records that have administrative, legal, fiscal, or historical value as defined in § 42.1-77 of the Code of Virginia and to the procedural microfilming process used in the circuit court clerks' offices. Such determinations are included in the officially approved retention and disposition schedules. When the informational contents of such public records are to be maintained on microfilm, the silver-gelatin camera microfilm produced by source document methods is to be considered the permanent archival security copy. For Computer Output-Microfilm, refer to Standards For Computer Output Microfilm (COM) For Public Records (17VAC15-50-10 et seq.). Thermally processed or TEP film shall not be used. The camera microfilm shall not be used for reference purposes.

When disposal of the original permanent public record (identified as such in the state retention and disposition schedule) is recommended after microfilming, the camera negative must first meet these standards and conform with The Library of Virginia's "Guidelines for Accepting Microfilm, Microfiche or Optical Media for Security Storage at The Library of Virginia," dated November 1999. Upon receipt of the camera negative for storage with The Library of Virginia (LVA), it will be inspected, approved and accessioned by the Imaging Services Branch, Records Management &; Imaging Services Division. If the film fails to meet the requirements, it will be returned to the office of origin.

Statutory Authority

§§ 42.1-8 and 42.1-82 of the Code of Virginia.

Historical Notes

Derived from VR440-01-137.1 § 2.1, eff. July 9, 1986; amended, Volume 07, Issue 24, eff. October 1, 1991; Volume 17, Issue 14, eff. May 1, 2001.

Website addresses provided in the Virginia Administrative Code to documents incorporated by reference are for the reader's convenience only, may not necessarily be active or current, and should not be relied upon. To ensure the information incorporated by reference is accurate, the reader is encouraged to use the source document described in the regulation.

As a service to the public, the Virginia Administrative Code is provided online by the Virginia General Assembly. We are unable to answer legal questions or respond to requests for legal advice, including application of law to specific fact. To understand and protect your legal rights, you should consult an attorney.