Administrative Code

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Virginia Administrative Code
Title 19. Public Safety
Agency 30. Department of State Police
Chapter 240. Regulations Governing the Virginia Community Policing Act

19VAC30-240-20. Submission of data.

A. Collected data elements shall be submitted at least quarterly on or by the 15th day of the month following the last day that the data was collected. Agencies are permitted to submit their data either monthly or quarterly. Only one file per agency per reporting period may be submitted. If an agency has no data to report for a reporting period, the agency shall send an email to the address in subsection D of this section stating "no stop data" and including the agency's name and originating agency identification (ORI).

B. All data collected shall be submitted as a comma separated value (CSV) format. The data may be collected either by (i) using data extraction from Computer Aided Dispatch/Records Management System (CAD/RMS) or (ii) manually utilizing the Excel spreadsheet provided by the Virginia State Police. Agencies may request a copy of the Excel spreadsheet via the email address in subsection D of this section.

C. The file name for data submissions shall be submitted using the following format: ORI_Month Year or ORI_Quarter year.

D. The CSV file containing the agency's data submissions shall be sent by email to

Statutory Authority

§ 52-30.3 of the Code of Virginia.

Historical Notes

Derived from Virginia Register Volume 38, Issue 1, eff. October 1, 2021.

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