Administrative Code

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Virginia Administrative Code
Title 22. Social Services
Agency 45. Department for the Blind and Vision Impaired
Chapter 20. Regulations to Govern the Operation of Vending Facilities in Public Buildings and Other Property
9/23/2020

22VAC45-20-100. Standards of Operation in Management of a Vending Facility.

A. The following standards shall constitute the department's minimum policy requirements for the operation and supervision of the vending facility program.

1. Operations manual. An operations manual shall be maintained in each facility. The blind licensee shall operate the facility so as to comply with the requirements as specified in the operations guidelines.

2. Vacations. Since the blind licensee receives the net proceeds from the facility, any vacation taken by the blind licensee will be at his own expense and the salary paid the substitute manager will be deducted from the proceeds. Requests for vacations shall be filed in writing with the nominee on or before March 1 of the calendar year in which the vacation is to be taken. Both the time for requesting vacation and the selection of the substitute manager shall be subject to prior approval by the department.

3. Sick leave. In the event of illness, the nominee will supply a substitute manager whose salary will be deducted from the proceeds of the facility. In instances of incapacity or prolonged illness the blind licensee may be replaced at the discretion of the department. Incapacity or prolonged illness is defined as one lasting six months or longer. An accumulation of absences due to illness and incapacity will be considered within the calendar year. In such cases, management, with input from the vendors council, will determine the final outcome to the blind licensee. Blind licensees in facilities producing fair minimum or less shall have expenses for sick leave subtracted from fair minimum.

4. Permits and contracts. All official permits and contracts with building management for vending facilities shall be made by an official representative of the department. Such permits and contracts are the property of the department. Any inquiries concerning permits or contracts made by building management shall be referred to the department.

5. Building host relationship. The blind licensee and assistant deputy commissioner for business facilities or his designee shall meet periodically with building management. The agenda will include at a minimum a review of the permit or contract.

6. Customer relationship. Use of alcoholic beverages and illegal drugs within the facility shall be prohibited. Smoking is prohibited in food preparation and serving area. A blind licensee shall always be pleasant and alert to serving the customer's needs. The blind licensee shall be responsible for all financial transactions conducted by the facility.

7. Sanitation. The blind licensee shall adhere to sanitation regulations set forth by building management, the Virginia Department of Health, and any other applicable regulations.

8. Personal hygiene. It is expected that all personnel working in the vending facility shall present a clean and neat appearance. Good grooming techniques shall be followed.

9. Advertisement. No advertisement or material shall be displayed other than that supplied or approved by the department or its nominee.

10. General maintenance. The blind licensee shall exercise reasonable judgment in the performance of maintenance of equipment in the facility. Damage resulting from gross neglect may result in financial charges to the blind licensee.

B. The department shall furnish to each blind licensee copies of documents relevant to the operation of the vending facility including the applicable regulations, a written description of the arrangements for providing services, and the agreement and permit covering the operation of the vending facility. The documents shall be read to the blind licensee and his receipt taken that they have been explained to his satisfaction.

Statutory Authority

§§ 51.5-65 and 51.5-78 of the Code of Virginia.

Historical Notes

Derived from VR670-02-1 § 3.7, eff. March 28, 1990.

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