Administrative Code

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Virginia Administrative Code
Title 4. Conservation And Natural Resources
Agency 5. Department Of Conservation And Recreation
Chapter 36. Standard Fees for Use of Department of Conservation and Recreation Facilities, Programs, and Services
1/23/2022

4VAC5-36-210. Conference center and meeting facility fees.

CONFERENCE CENTERS (TAXABLE)

Prices may be discounted and/or waived by the director when necessary to create competitive bids for group sales.

FEE

Hemlock Haven Conference Center at Hungry Mother

Main Hall (Capacity: 240)

$350 per day

Upper Level Dogwood Room (Capacity: 50)

$200 per day

Lower Level Board Room: (Capacity: 16)

$100 per day

Ferrell Hall (Entire complex from 8 a.m. through 10 p.m.)

$575 per day

Day Use Recreational Package (Includes all outside recreational facilities)

0 – 250 persons

$300 per half-day
$600 per full-day

251 – 500 persons

$425 per half-day
$850 per full-day

501 + persons

$575 per half-day
$1,200 per full-day

Cedar Crest Conference Center at Twin Lakes

Complex: Doswell Hall with deck, grounds, volleyball, horseshoes; Kitchen, Latham and Hurt Rooms NOT included.

$229 per 4 hours
$459 per day
$53 each extra hour

Doswell Meeting Room: Meeting Room only; no kitchen or dining room.

$164 per room per 4 hours
$328 per room per day
$37 each extra hour

Small breakout rooms with main room: Latham and Hurt.

$65 per room per 4 hours
$131 per room per day
$21 each extra hour

Small breakout rooms without main room.

$98 per room per 4 hours
$196 per room per day
$37 each extra hour

Picnic Shelter or Gazebo at Cedar Crest.

$68 per 4 hours
$131 per day
$11 each extra hour

Kitchen rental only available with complex rental.

$105 per event

Kitchen Cleaning Fee: Deposit.

$150 per event

Chippokes Plantation Meeting, Conference, and Special Use Facilities

Mansion Conference Room.

$26 per hour

Mansion or Historic Area Grounds (Includes parking for party rental).

$525 per 4 hours

Mansion Board Room

$105 per 4 hours

Chippokes Plantation Conference Shelter (Available on reservation basis only).

$105 per 4 hours

Wedding Package (includes historic area grounds, gardens, tent set up and take down, 10 60-inch round tables, 10 standard size rectangle tables, 100 folding chairs, Wedding Coordinator, changing room for bride and groom, Mansion kitchen area, boardroom, no fee for wedding rehearsal).

$1,412 per 4 hours
$2,073 per 8 hours
$50 nonrefundable reservation fee

Southwest Virginia Museum

DAY

EVENING

Victorian Parlor

Up to 30 People (8 tables – 30 chairs) OR Up to 50 people (50 chairs and head table)

$42

$68

Additional meeting rooms: Victorian Parlor must be rented in order to rent additional rooms.

Hallway (downstairs) (Includes three existing tables with linens)

$11

$11

Additional Hours

$10 per hour

$10 per hour

Exceeding approved hours

$20 per hour

$20 per hour

Wedding Portraits

$52 per 2 hours

$78 per 2 hours

Wedding Packages

EVENT

Wedding Package A: Accommodates 100 people. Use of arbor in Victorian Garden. Setup of 100 chairs. One parking attendant. Use of wedding space for previous night's rehearsal. Bride and groom dressing rooms. Free use of facilities for wedding portrait (must be scheduled).

$500

Wedding Package B: Accommodates 100 people. Use of a 40x40 Tent. Small platform stage (4"H x 8'W x 8'L). Accent rope lighting. Setup of 100 chairs. One parking attendant. Use of wedding space for previous night's rehearsal. Bride and groom dressing rooms. Free use of facilities for wedding portrait (must be scheduled).

$1,500

Wedding Package C: Accommodates 200 people (this requires an off-site reception area). Use of a 40x60 tent. Small platform stage (4"H x 8'W x 8'L). Accent rope lighting. Setup of 200 chairs. Two parking attendants. Use of wedding space for previous night's rehearsal. Bride and groom dressing rooms. Free use of facilities for wedding portrait (must be scheduled).

$2,500

Reception Packages

Casual Reception Package A: May be reserved with Wedding Package A or B. Use of Victorian Parlor or foyer; parlor set with serving tables and linens. Use of serving kitchen.

$200

Casual Reception Package B: May be reserved with Wedding Package A or B. Use of 20x30 tent; set with tables and linens. Use of serving kitchen.

$300

Formal Reception Package C: May be reserved with Wedding Package A or B. Use of 40x60 tent; sit-down reception for 100 to include tables, linens and chairs. Use of serving kitchen.

$2,250

Wedding and Reception Combination Package

Wedding and Reception Combination Package: Accommodates 100 people. Both wedding and reception are held under the same tent. Use of a 40x60 tent. Small platform stage (4"H x 8'W x 8'L). Accent rope lighting. Setup of 100 chairs. One parking attendant. Use of wedding space for previous night's rehearsal. Bride and groom dressing rooms. Free use of facilities for wedding portrait (must be scheduled). Back of tent set with serving tables and linens. Use of serving kitchen.

$2,500

Damage Fee: a minimal damage fee will be assessed to the person(s) renting the property for damage to the site.

$200

Wilderness Road (Mansion and Ground Rental)

Karlan Mansion and Grounds Rental

$350 for first day
$150 for each additional day

Wilderness Road Visitor Center Theater

$50 per 4 hours

Cove Ridge Center at Natural Tunnel:

PRIVATE FEE

EDUCATIONAL FEE

Cove Ridge Center Annual Membership: Membership entitles organization to a 25% discount on facility rental fees and group rates on all programming offered through the center.

$1,050 per year

$525 per year

Day Use: Exclusive use of the auditorium, meeting room, resource library, catering kitchen, great room with stone fireplace and deck for two consecutive half-day rental periods, and parking passes.

$415

$210

Overnight Use of one dorm: Includes Day Use Package plus one dorm rooms for one night and swimming (in season).

$683

$498

Overnight Use of both dorms: Includes Day Use Package plus two dorm rooms for one night and swimming (in season).

$892

$656

Wedding Package Day Use: Exclusive use of the auditorium, meeting room, resource library, catering kitchen, great room with stone fireplace and deck for three consecutive half-day rental periods, and parking passes.

$525

NA

Wedding Package Overnight: Includes Day Use Package plus one dorm for one night and swimming (in season).

$919

NA

Wedding Package Overnight: Includes Day Use Package plus both dorms for one night and swimming (in season).

$1,102

NA

Wedding Package with Amphitheater: Rental of the park amphitheater in conjunction with any of the above wedding packages.

$236 for the rental period

NA

Additional seating on deck (only available with exclusive use of the center).

$42

$0

Auditorium

$150 per half day
$250 per full day

$99 per half day
$183 per full day

Classroom – Library (half-day)

$63

$47

One dorm: Overnight lodging for up to 30, includes swimming (in season) and parking passes.

$420 per night
April 1-October 31
$378 per night
November 1-March 31

$315 per night April 1-October 31
$283 per night November 1-March 31

Both Dorms: Overnight lodging for up to 60, includes swimming (in season) and parking passes.

$630 per night April 1-October 31
$567 per night November 1-March 31

$472 per night April 1-October 31
$425 per night November 1-March 31

Per Person Student Rate for Overnight Dorm Use

$13 per person

$13 per person

Kitchen Use (when not included in package)

$50 per event

$50 per event

Pocahontas Heritage Center: All reservations require 50% down at time of reservation (Nonrefundable within 14 days of event)

PRIVATE FEE

EDUCATIONAL FEE

Large Room (Capacity: seated at tables 50; reception style 125, auditorium 80: includes tables, chairs, and warming kitchen)

$131 per 4 hours
$236 per full-day
$26 each extra hour

$78 per 4 hours
$141 per full-day
$15 each extra hour

Powhatan Dining Hall (when renting two-day and three-day packages, first day begins at 10:00 a.m. and each subsequent day starts at 8:00 a.m.)

$325 per full day (10:00 a.m.-10:00 p.m.)

$590 two-day package

$900 three-day package

Swift Creek Dining Hall

$500 per full day (10:00 a.m.-10:00 p.m.)

$800 two-day package

$1,400 three-day package

Grayson Highlands

FEE

Wedding Packages:

0 – 100 persons

101 – 150 persons

151 – 200 persons

$100

$150

$200

Westmoreland

FEE

Tayloe and Helen Murphy Hall Meeting Facility: Includes Main Meeting Room, Kitchen, and Grounds

$500 (8 a.m. to 10 p.m.)
$350 additional rental days after first day

Wedding and Reception Package for Tayloe and Helen Murphy Hall: The hours accompanying this package are 10:00 a.m. to 10:00 p.m. on Friday, 8:00 a.m. to 10:00 p.m. on Saturday, and 9:00 a.m. to 2:00 p.m. on Sunday.

$1,000

Potomac Overlook Rental

$55 per day

Kitchen Clean Up Fee: (Waived if renter cleans facility)

$250 per event

Potomac River Retreat: Table and Chair Set-up

$40

Fairy Stone

Fayerdale Hall Meeting Facility Weekend Rental. Includes Friday, Saturday, and Sunday

One Day Rental

$236 (8 a.m. to 10 p.m.)

Two Consecutive Days Rental

$315

Three Consecutive Days Rental

$366

Fayerdale Hall Meeting Facility Weekday Rental. Includes Monday through Thursday only.

One Day Rental

$75 (8 a.m. to 10 p.m.)

Two Consecutive Days Rental

$125

Three Consecutive Days Rental

$174

Four Consecutive Days Rental

$225

Douthat

Restaurant (includes table set-up)

$236

Allegheny Room: Up to 30 persons.

$158 per day

Wedding Package: Conference room and amphitheater (see "amphitheater section") on day of wedding, plus an extra half-day amphitheater for rehearsal.

$289

First Landing

Trail Center Conference Room and Meeting Facility

$280 per day

Lake Anna

Visitor Center

$32 per half-day
$53 per full day

Concessions Building Rental

$100 per day

Bear Creek Lake

Meeting facility

$350 per day (Memorial Day weekend through October 31)

$236 per day (November 1 up to Memorial Day weekend)
$25 each extra hour

Wedding Package

$400 per day (Memorial Day weekend through October 31)

$315 per day (November 1 up to Memorial Day weekend)

Claytor Lake

Marina Meeting Facility: Includes facility, chairs, and tables.

$633 per day, Friday – Sunday
$275 per day, Monday – Thursday
$1,203 per two days

Wedding Package: Includes rental of facility, chairs, tables, gazebo, and special use permit ($10 permit fee is waived with package).

$702 per day package
$1,395 per two-day package

Leesylvania Wedding/Function Package: Includes Rental of: Lee's Landing Picnic Shelter, 100 Chairs, 15 Tables, and Parking for up to 50 vehicles.

$840 per half-day
$945 per full-day

Mason Neck

Small Wedding Package: Includes two 10-foot by 10-foot canopies, up to 50 chairs, and parking for up to 25 cars.

$250 per event

Wedding Package: Includes a 20-foot by 40-foot tent, up to 100 chairs, and parking for up to 50 cars.

$788 per event

Parking Attendant

$53 per 4 hours

Smith Mountain Lake

Meeting room at Visitor Center

$158 per day

Exceeding approved hours. All parks unless otherwise noted below.

$25 per hour

Sky Meadows

Timberlake House Meeting Room

Capacity 15 people

$150 per day 8 a.m. to 5 p.m.
$50 additional per day to extend rental to 8 p.m.

Timberlake House Kitchen (in conjunction with rental of meeting room)

$25 per day or part of day

Equipment and Services Associated with Meetings and Rentals:

Microphone/Podium Rental

$15 per day

Stage Section Rental: 4' x 4'

$24 per event

First Landing

Trail Center Pergola

$95 per 3 hours

Chair Rentals

White, padded

$3.00

White, plastic event chair

$1.50

Standard folding chair

$1.00

Table Rentals

Rectangular, 6'

$7.50

Rectangular, 8'

$8.00

Round, 4'

$7.50

Round, 5'

$8.75

Round, 6'

$15

Linen Rentals: All parks unless otherwise noted

Table cloth only
Place settings

$3.00 per table
$2.00 each

Wilderness Road

Table cloth

$7.00

Twin Lakes

Overlay

$1.25 per table

Napkins

$0.40 per napkin

Fax

First 2 pages free
$2.00 each extra page

Copies

Single copy free
$0.15 each extra copy

Lost Key Fee

$10

Easels

$5.00 per day

Overhead Projector

$10 per day

TV with VCR

$10

Second TV

$10

Overhead Projector with Screen

$10

Slide Projector with Screen

$10

Flip Chart

$10

Event Set-up and Clean Up Fees

First Landing

Table and Chair Set-up Fee

$40 per event

Park labor to clean up after special events and facility rentals if not done in accordance with rental agreement or use permit

$50 per hour

Notes on conference and meeting facilities fees:

1. Conference and meeting facilities require a 30% prepayment due 10 days after making reservation, and payment of the full balance prior to or on the first day of the reservation. Cancellations made 14 or more days prior to the first day of the reservation shall be charged the lesser of 10% of the total fee or $100. Cancellations made less than 14 days prior to the first date of the reservation shall be charged 30% of the total fee.

2. Alcohol use during weddings at the Southwest Virginia Museum: Weddings held during public operating hours of the museum will not be allowed to serve alcohol. Weddings held after regular operating hours of the museum must comply with ABC permit laws and have alcohol in the designated reception areas.

Statutory Authority

§ 10.1-104 of the Code of Virginia.

Historical Notes

Derived from Virginia Register Volume 18, Issue 14, eff. April 25, 2002; amended, Virginia Register Volume 19, Issue 16, eff. May 21, 2003; Volume 20, Issue 13, eff. April 7, 2004; Volume 22, Issue 9, eff. February 8, 2006; Volume 23, Issue 6, eff. January 1, 2007; Volume 24, Issue 6, eff. January 1, 2008; Volume 25, Issue 6, eff. January 1, 2009; Volume 26, Issue 6, eff. January 1, 2010; Volume 27, Issue 6, eff. January 1, 2011; Volume 28, Issue 6, eff. January 1, 2012; Volume 30, Issue 6, eff. January 1, 2014; Volume 31, Issue 7, eff. January 1, 2015; Volume 32, Issue 9, eff. January 28, 2016.

Website addresses provided in the Virginia Administrative Code to documents incorporated by reference are for the reader's convenience only, may not necessarily be active or current, and should not be relied upon. To ensure the information incorporated by reference is accurate, the reader is encouraged to use the source document described in the regulation.

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