Administrative Code

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Virginia Administrative Code
Title 8. Education
Agency 20. State Board of Education
Chapter 160. Regulations Governing Secondary School Transcripts

8VAC20-160-40. Profile data sheet.

A secondary school profile data sheet, for each school reflected on the transcript, if applicable, shall be attached to each student transcript sent to colleges, universities, and prospective employers. Schools may furnish additional information. The accreditation status of a high school shall not be included on the school profile data sheet. No standard format is required. The profile data sheet must contain the following information:

1. Name of school counseling director or school counselor;

2. Name, address, and telephone number of school;

3. Description - school/community;

4. Achievement data to include SAT and/or ACT scores using the most recent data available in comparison with Virginia and the nation;

5. Description of curriculum;

6. Grading scale;

7. Grade distribution;

8. Explanation of advanced-level, accelerated, and honors courses;

9. Weighted grades, explanation of weighting courses and the computation;

10. Explanation of rank in class, if applicable:

a. List courses excluded from computation;

b. Explanation of computation of pass/fail courses;

c. Student groups included/excluded from ranking in class;

11. Graduation requirements.

Statutory Authority

§ 22.1-16 of the Code of Virginia.

Historical Notes

Derived from VR270-01-0015 § 2.3, eff. May 25, 1988; amended, Virginia Register Volume 18, Issue 5, eff. December 19, 2001; Volume 23, Issue 23, eff. August 27, 2007.

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