Administrative Code

Virginia Administrative Code
Title 8. Education
Agency 20. State Board of Education
10/25/2020

Chapter 110. Regulations Governing Pupil Accounting Records

Part I
Teacher's Register

8VAC20-110-10. Purpose.

The purposes of automated or other pupil accounting systems are for proper pupil accounting in the instructional program, for school administration, and for the distribution of major state school funds.

Local school boards may select automated or other systems for pupil accounting and shall adopt rules and regulations for proper maintenance, retention, reporting, disclosure and accuracy of all pupil accounting information. Such procedures shall comply with all applicable federal and state laws and regulations relating to pupil records.

The Superintendent of Public Instruction shall, from time to time, provide guidelines to local school boards.

Statutory Authority

§§ 22.1-16, 22.1-20 and 22.1-259 of the Code of Virginia

Historical Notes

Derived from VR270-01-0010 § 1.1, eff. July 1, 1988; amended, Virginia Register Volume 17, Issue 12, eff. March 28, 2001.

8VAC20-110-20. [Repealed]

Historical Notes

Derived from VR270-01-0010 § 1.2, eff. July 1, 1988; repealed, Virginia Register Volume 17, Issue 12, eff. March 28, 2001.

8VAC20-110-30. Teaching day defined.

A teaching day is defined as a day on which the school is in regular session for the instruction of pupils.

Statutory Authority

§§ 22.1-16, 22.1-20, and Chapter 14 of Title 22.1 of the Code of Virginia.

Historical Notes

Derived from VR270-01-0010 § 1.3, eff. July 1, 1988.

8VAC20-110-40. When pupil counted present.

A pupil shall be counted present only when he is present for roll calls or is in attendance for approved participation at approved school-sponsored field trips or other approved activities or events. A pupil reporting after roll call will be recorded present and tardy.

Statutory Authority

§§ 22.1-16, 22.1-20 and 22.1-259 of the Code of Virginia

Historical Notes

Derived from VR270-01-0010 § 1.4, eff. July 1, 1988; amended, Virginia Register Volume 17, Issue 12, eff. March 28, 2001.

8VAC20-110-50. Approval of school-sponsored field trips and other activities.

All school-sponsored field trips and other activities or events for which pupil attendance may be counted shall be approved through procedures adopted by the school board.

Statutory Authority

§§ 22.1-16, 22.1-20 and 22.1-259 of the Code of Virginia

Historical Notes

Derived from VR270-01-0010 § 1.5, eff. July 1, 1988; amended, Virginia Register Volume 17, Issue 12, eff. March 28, 2001.

8VAC20-110-60, 8VAC20-110-70. [Repealed]

Historical Notes

Derived from VR270-01-0010 §§ 1.6, 1.7, eff. July 1, 1988; repealed, Virginia Register Volume 17, Issue 12, eff. March 28, 2001.

8VAC20-110-80. Absence because of school bus not reaching school, etc.

If a school bus does not arrive at the school, regardless of the reason, and the children are unable to reach the school by other means of transportation, such children cannot be counted present.

Statutory Authority

§§ 22.1-16, 22.1-20, and Chapter 14 of Title 22.1 of the Code of Virginia.

Historical Notes

Derived from VR270-01-0010 § 1.8, eff. July 1, 1988.

8VAC20-110-90. When pupil dismissed early.

If a school is closed due to inclement weather, civil defense alert, or other emergencies, and the children are dismissed early, pupils may be counted present.

Statutory Authority

§§ 22.1-16, 22.1-20, and Chapter 14 of Title 22.1 of the Code of Virginia.

Historical Notes

Derived from VR270-01-0010 § 1.9, eff. July 1, 1988.

8VAC20-110-100. Excused full-day absences.

Excused full-day absences must not be counted as "present" under any condition.

Statutory Authority

§§ 22.1-16, 22.1-20, and Chapter 14 of Title 22.1 of the Code of Virginia.

Historical Notes

Derived from VR270-01-0010 § 1.10, eff. July 1, 1988.

8VAC20-110-110. Special students attending school in the morning.

Special students, including those in work-study and COE programs, who attend school in the morning and are released for work in the afternoon may be counted as present.

Statutory Authority

§§ 22.1-16, 22.1-20, and Chapter 14 of Title 22.1 of the Code of Virginia.

Historical Notes

Derived from VR270-01-0010 § 1.11, eff. July 1, 1988.

8VAC20-110-120. Pupil transfers.

A. For any pupil transferring from a Virginia public school, a certificate (on a form prescribed by the Superintendent of Public Instruction) shall be prepared certifying that such pupil has been removed from the roll of the school from which such pupil is transferring. The effective date of removal from the roll shall be the date such pupil withdraws from the school and shall be included on the certificate.

B. Any pupil transferring to a Virginia public school from a Virginia public school shall present such certificate to the school to which the pupil is seeking entry. This requirement does not apply to pupils transferring from a private school or a public school located outside of the Commonwealth of Virginia.

Statutory Authority

§§ 22.1-16, 22.1-20, and Chapter 14 of Title 22.1 of the Code of Virginia.

Historical Notes

Derived from VR270-01-0010 § 1.12, eff. July 1, 1988.

8VAC20-110-130. When pupil dropped from roll.

A pupil shall be dropped from the roll and marked "Withdrawn"

1. When a certificate of transfer is executed;

2. When a pupil has been expelled or suspended for more than 15 days;

3. When a pupil has been absent for 15 consecutive days or more; or

4. When a pupil is transferred to a state-operated institution or hospital.

Statutory Authority

§§ 22.1-16, 22.1-20, and Chapter 14 of Title 22.1 of the Code of Virginia.

Historical Notes

Derived from VR270-01-0010 § 1.13, eff. July 1, 1988.

Part II
Centralized Pupil Accounting System [Repealed]

8VAC20-110-140. [Repealed]

Historical Notes

Derived from VR270-01-0010 § 2.1, eff. July 1, 1988; repealed, Virginia Register Volume 17, Issue 12, eff. March 28, 2001.



Website addresses provided in the Virginia Administrative Code to documents incorporated by reference are for the reader's convenience only, may not necessarily be active or current, and should not be relied upon. To ensure the information incorporated by reference is accurate, the reader is encouraged to use the source document described in the regulation.

As a service to the public, the Virginia Administrative Code is provided online by the Virginia General Assembly. We are unable to answer legal questions or respond to requests for legal advice, including application of law to specific fact. To understand and protect your legal rights, you should consult an attorney.