Administrative Code

Virginia Administrative Code
11/29/2022

Part II. Administration of Nursing Scholarships

12VAC5-507-20. Eligibility for scholarships.

In order to be considered for a scholarship, an applicant shall:

1. Be a United States citizen, a United States national, or a qualified alien pursuant to 8 USC § 1621;

2. Be a bona fide resident of Virginia by being domiciled in the Commonwealth for at least one year as defined in § 23-74 of the Code of Virginia;

3. Be accepted for enrollment or enrolled in an approved nursing education program in the Commonwealth of Virginia preparing him for examination for licensure as a practical nurse or registered nurse or accepted for enrollment or enrolled in an approved nurse aide education program in the Commonwealth of Virginia preparing him for certification;

4. If already enrolled in an approved nursing education program in the Commonwealth of Virginia or an approved nurse aide education program in the Commonwealth of Virginia, have a cumulative grade point average of 2.5 in core nursing classes;

5. Submit a completed application form and appropriate grade transcript prior to the established deadline dates;

6. Demonstrate financial need, which is verified by the school's financial aid officer or authorized person as part of the application process; and

7. Not have an active military obligation.

An applicant who fails to meet all of these requirements shall be ineligible for a scholarship.

Statutory Authority

§§ 32.1-12, 32.1-122.6:01 and 54.1-3011.2 of the Code of Virginia.

Historical Notes

Derived from Virginia Register Volume 32, Issue 21, eff. July 13, 2016.

12VAC5-507-30. Conditions of scholarships.

A. Prior to becoming a participant in the nursing scholarship program, the applicant shall enter into a contract with the commissioner agreeing to the terms and conditions upon which the scholarship is granted.

B. For each $2,000 of scholarship money received, the participant agrees to engage in the equivalent of one year of full-time nursing practice in a long-term care facility in the Commonwealth. The participant shall notify the department, within 180 days of being awarded a nursing diploma or degree, of the type of nursing practice to be performed and give the name and address of the employer for approval. Voluntary military service, even if stationed in Virginia, cannot be used to repay the service obligation required when a scholarship is awarded.

The participant may request approval of a change of practice site. Such requests shall be made in writing. The department in its discretion may approve such a request.

C. If a participant fails to complete his studies, the full amount of the scholarship or scholarships received, plus applicable interest charge, must be repaid.

D. If upon graduation a participant leaves the Commonwealth or fails to engage or ceases to engage in nursing practice in a long-term care facility in Virginia before all employment conditions of the scholarship award are fulfilled, the participant shall repay the award amount reduced by the proportion of obligated years served plus applicable interest and penalty.

E. If the participant is in default due to death or permanent disability so as not to be able to engage in nursing practice in a long-term care facility, the participant or his personal representative may be relieved of his obligation under the contract to engage in nursing practice upon repayment of the total amount of scholarship or loan repayment funds received plus applicable interest. For participants completing part of the nursing obligation prior to becoming permanently disabled or in the event of death, the total amount of scholarship or loan repayment funds owed shall be reduced by the proportion of obligated years served. The obligation to make restitution may be waived by the board upon application of the participant or the participant's personal representative to the board.

F. Individual cases may be considered by the board for a variance of payment or service, pursuant to § 32.1-12 of the Code of Virginia, if the board finds compliance with the applicable service requirements or default repayment would pose an undue hardship on the participant.

G. All default payments shall be made payable to the Commonwealth of Virginia.

Statutory Authority

§§ 32.1-12, 32.1-122.6:01 and 54.1-3011.2 of the Code of Virginia.

Historical Notes

Derived from Virginia Register Volume 32, Issue 21, eff. July 13, 2016.

12VAC5-507-40. Number of applications per student.

Scholarships are awarded for single academic years. However, the same student may, after demonstrating satisfactory progress in his studies, which is demonstrated by a cumulative grade point average of 2.5 in core nursing classes, apply for and receive scholarship awards for a succeeding academic year or years. No student shall receive scholarships for more than a total of four years.

Statutory Authority

§§ 32.1-12, 32.1-122.6:01 and 54.1-3011.2 of the Code of Virginia.

Historical Notes

Derived from Virginia Register Volume 32, Issue 21, eff. July 13, 2016.

12VAC5-507-50. Amounts of scholarships.

The number of scholarships awarded shall be dependent upon the amount of money appropriated by the General Assembly, the amount of the funds available within the Nursing Scholarship and Loan Repayment Fund administered by the Board of Nursing pursuant to § 54.1-3011.2 of the Code of Virginia, and the number of qualified applicants. Each participant shall receive an award of $2,000 per year.

Statutory Authority

§§ 32.1-12, 32.1-122.6:01 and 54.1-3011.2 of the Code of Virginia.

Historical Notes

Derived from Virginia Register Volume 32, Issue 21, eff. July 13, 2016.

12VAC5-507-60. How to apply for a scholarship.

Eligible applicants shall submit a complete application on a form made available by the department on the department's website. A complete application shall include documentation of all eligibility requirements. The deadline for submission of the application shall be announced by the department on the department's website.

Statutory Authority

§§ 32.1-12, 32.1-122.6:01 and 54.1-3011.2 of the Code of Virginia.

Historical Notes

Derived from Virginia Register Volume 32, Issue 21, eff. July 13, 2016.

12VAC5-507-70. Reporting requirements of scholarship participants.

Reporting requirements of the scholarship participant are as follows:

1. Each participant shall provide information as required by the department to verify compliance with the practice requirements of the nursing scholarship program (e.g., verification of employment in a long-term care facility by submitting a Verification of Employment form once every six months).

2. Each participant shall promptly notify the department in writing within 30 days if any of the following events occur:

a. Participant changes name;

b. Participant changes address;

c. Participant changes practice site (participant is required to request in writing and obtain prior approval of changes in practice site);

d. Participant no longer intends to or is unable to fulfill service obligation as a nurse in the Commonwealth in a long-term care facility;

e. Participant ceases to practice as a registered nurse, licensed practical nurse, or certified nurse aide; or

f. Participant ceases to or no longer intends to complete his nursing school program.

Statutory Authority

§§ 32.1-12, 32.1-122.6:01 and 54.1-3011.2 of the Code of Virginia.

Historical Notes

Derived from Virginia Register Volume 32, Issue 21, eff. July 13, 2016.

12VAC5-507-80. [Reserved].

Historical Notes

Reserved Virginia Register Volume 32, Issue 21, eff. July 13, 2016.

Website addresses provided in the Virginia Administrative Code to documents incorporated by reference are for the reader's convenience only, may not necessarily be active or current, and should not be relied upon. To ensure the information incorporated by reference is accurate, the reader is encouraged to use the source document described in the regulation.

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