Part VIII. Training Course Approval
18VAC160-40-390. Approval of training courses.
A training provider seeking approval of a training course must submit an application for training course approval on a form provided by the board. The application must include:
1. The name of the training provider;
2. Provider contact person, address, and contact information;
3. Training course title;
4. Identification of the profession, category, and class of license to which the course is applicable;
5. Method of delivery;
6. Detailed course schedule, including begin and end times, and a list of planned breaks;
7. Instructor qualifications, including name, license number, if applicable, and a list of trade-appropriate designations, as well as a professional resume with a summary of teaching experience and subject matter knowledge and qualifications acceptable to the board;
8. Training course syllabus or outline;
9. Materials to be provided to participants; and
10. A description of the means that will be used to assess the learning of each participant to determine successful completion of the training course, such as examinations, projects, personal evaluations by the instructor, or other recognized evaluation techniques.
Statutory Authority
§§ 54.1-201 and 54.1-2301 of the Code of Virginia.
Historical Notes
Derived from Virginia Register Volume 33, Issue 11, eff. April 1, 2017; Errata, 33:15 VA.R. 1905 March 20, 2017; amended, Virginia Register Volume 42, Issue 7, eff. December 17, 2025.
18VAC160-40-400. (Repealed.)
Historical Notes
Derived from Virginia Register Volume 33, Issue 11, eff. April 1, 2017; repealed, Virginia Register Volume 42, Issue 7, eff. December 17, 2025.
18VAC160-40-410. Maintenance of records.
All providers of approved training courses must establish and maintain a record for each participant. The record must include the participant's name and address, the course name and hours attended, the course syllabus or outline, the names of the instructors, the date of successful completion, and the board's approved training course identification number. Records must be available for inspection during normal business hours by authorized representatives of the board. Providers must maintain these records for a minimum of five years.
Statutory Authority
§§ 54.1-201 and 54.1-2301 of the Code of Virginia.
Historical Notes
Derived from Virginia Register Volume 33, Issue 11, eff. April 1, 2017; amended, Virginia Register Volume 42, Issue 7, eff. December 17, 2025.
18VAC160-40-415. Reporting of changes.
Any change in the information provided in 18VAC160-40-390 must be reported to the board within 90 days of the change. Any change in information submitted will be reviewed to ensure compliance with the provisions of this chapter.
Statutory Authority
§§ 54.1-201 and 54.1-2301 of the Code of Virginia.
Historical Notes
Derived from Virginia Register Volume 42, Issue 7, eff. December 17, 2025.
18VAC160-40-420. Withdrawal of approval.
The board may withdraw approval of a training course for the following reasons:
1. The course being offered no longer meets the standards established by the board.
2. The provider, through an agent or otherwise, advertises its services in a fraudulent or deceptive way.
3. The provider, instructor, contact person, or designee of the provider falsifies any information relating to the application for approval, course information, or participant records.
4. The training course provider fails to provide the participant with documentation of course completion showing the hours completed, the date of training, and the training course identification number assigned by the board.
5. There is a change in the information regarding the training course, if the change results in noncompliance with this part.
6. The provider fails to comply with 18VAC160-40-415.
7. The provider fails to respond to the board or any of its agents.
Statutory Authority
§§ 54.1-201 and 54.1-2301 of the Code of Virginia.
Historical Notes
Derived from Virginia Register Volume 33, Issue 11, eff. April 1, 2017; amended, Virginia Register Volume 42, Issue 7, eff. December 17, 2025.
18VAC160-40-425. Board authority to audit approved training courses.
The board may conduct an audit of any board-approved training course provider to ensure continued compliance with this chapter.
Statutory Authority
§§ 54.1-201 and 54.1-2301 of the Code of Virginia.
Historical Notes
Derived from Virginia Register Volume 42, Issue 7, eff. December 17, 2025.
18VAC160-40-430. Acceptance of training courses offered by certain entities.
A. Training courses provided by (i) federal, state, or local government agencies; (ii) accredited colleges or universities approved or accredited by the Commission on Colleges of the Southern Association of Colleges and Schools; (iii) a regional or national accreditation association; or (iv) an accrediting agency that is recognized by the U.S. Secretary of Education will be accepted for experience substitution, provided the training course information submitted to the board includes the following:
1. The course must include the continuing education hours awarded by the entity.
2. The course must be related to the profession, category, or class, if applicable, for which experience substitution is sought.
B. The board may require additional information from the provider as necessary to ensure compliance with this section. If such assurance cannot be made by the board, the training course may not be used for experience substitution, or the provider may pursue board approval pursuant to this chapter.
Statutory Authority
§§ 54.1-201 and 54.1-2301 of the Code of Virginia.
Historical Notes
Derived from Virginia Register Volume 33, Issue 11, eff. April 1, 2017; amended, Virginia Register Volume 42, Issue 7, eff. December 17, 2025.