Part IV. Renewal/Reinstatement
18VAC41-20-160. Renewal required.
A license or certificate issued under this chapter expires two years from the last day of the month in which it was issued.
Statutory Authority
§ 54.1-201 of the Code of Virginia.
Historical Notes
Derived from Virginia Register Volume 19, Issue 18, eff. July 1, 2003; amended, Virginia Register Volume 33, Issue 9, eff. February 1, 2017; Volume 42, Issue 5, eff. December 1, 2025.
18VAC41-20-170. Notice of renewal.
The Department of Professional and Occupational Regulation will send a renewal notice to the licensee or certificate holder outlining the procedures for renewal. Failure to receive this notice, however, does not relieve the licensee or certificate holder of the obligation to renew.
Statutory Authority
§ 54.1-201 of the Code of Virginia.
Historical Notes
Derived from Virginia Register Volume 19, Issue 18, eff. July 1, 2003; amended, Virginia Register Volume 42, Issue 5, eff. December 1, 2025.
18VAC41-20-180. Failure to renew.
A. When an individual or business entity fails to renew a license or certificate within 30 days following the expiration date, the licensee or certificate holder who intends to remain licensed or certified must pay the reinstatement fee.
B. When an individual or business entity fails to renew a license or certification within two years following the expiration date, reinstatement is no longer possible. To resume practice:
1. The former licensee or certificate holder must apply for licensure or certification as a new applicant and must meet all current entry requirements for each respective license or certificate.
2. An individual previously licensed in Virginia for a minimum of three years must submit a new application and pass the required examination.
C. When a licensed school fails to renew its license within 30 days following the expiration date, the licensee must pay the reinstatement fee.
1. After 180 days, the school must submit a reinstatement application and provide (i) the reasons for failing to renew prior to the expiration date and (ii) a notarized statement that all students currently enrolled or seeking to enroll at the school have been notified in writing that the school's license has expired. All of these materials shall be called the application package. Reinstatement will be considered by the board if the school consents to and satisfactorily passes an inspection of the school. Pursuant to 18VAC41-20-130, upon receipt of the reinstatement fee, application package, and inspection results, the board may reinstate the school's license or require requalification.
2. If the reinstatement application package and reinstatement fee are not received by the board within six months following the expiration date of the school's license, the board will notify the testing service that prospective graduates of the unlicensed school are not acceptable candidates for the examination. Such notification will be sent to the school and must be displayed in a conspicuous manner by the school in an area that is accessible to the public. No student will be disqualified from taking the examination because the school was not licensed for a portion of the time the student attended if the school license is reinstated by the board.
D. The date a renewal fee is received by the Department of Professional and Occupational Regulation or its agent will be used to determine whether the requirement for reinstatement of a license or certificate is applicable.
E. When a license or certificate is reinstated, the licensee or certificate holder will be assigned an expiration date two years from the date of the last day of the month of reinstatement.
F. A licensee or certificate holder that reinstates a license or certificate will be regarded as having been continuously licensed or certified without interruption. Therefore, a licensee or certificate holder will be subject to the authority of the board for activities performed prior to reinstatement.
G. A licensee or certificate holder that fails to reinstate a license or certificate will be regarded as unlicensed or uncertified from the expiration date of the license or certificate forward. Nothing in this chapter divests the board of its authority to discipline a licensee or certificate holder for a violation of the law or regulations during the period of time for which the individual was licensed or certified.
Statutory Authority
§ 54.1-201 of the Code of Virginia.
Historical Notes
Derived from Virginia Register Volume 19, Issue 18, eff. July 1, 2003; amended, Virginia Register Volume 33, Issue 9, eff. February 1, 2017; Volume 39, Issue 22, eff. October 1, 2023; Volume 42, Issue 5, eff. December 1, 2025.