Part I. General Provisions
22VAC40-675-10. Definitions.
The following words and terms when used in this chapter shall have the following meanings unless the context clearly indicates otherwise:
"Administrative manual" means the Administrative/Human Resources Manual for Local Departments of Social Services, dated October 19, 2011, last revised May 1, 2015, Virginia Department of Social Services, which outlines the personnel policies and procedures.
"Board" means the State Board of Social Services.
"Classification" means the systematic grouping of positions based on shared characteristics.
"Commissioner" means the Commissioner of the Virginia Department of Social Services, his designee, or authorized representative.
"Department" means the Virginia Department of Social Services.
"Deviate" means to adopt all or portions of the local jurisdiction's personnel policies instead of using policies and procedures outlined in the administrative manual.
"Jurisdiction" or "local jurisdiction" means the city, county, or town under which the local department is a governmental unit.
"KSA" means knowledge, skill, or ability needed to perform the duties of a position.
"Local board" means the local administrative board of social services representing one or more counties or cities.
"Local compensation plan" means the locally developed compensation schedule that lists occupational titles and salary ranges from the minimum to the maximum amounts established for each band and tier and includes other pay actions.
"Local department" means the local department of social services of any city or county of this Commonwealth.
"Local director" means the director or his designated representative of a local department of social services for a city or county.
"Merit system plan" means those regulations adopted by the board in the development and operation of a system of personnel administration meeting requirements of the federal Department of Health and Human Services as relates to compliance with federal merit system standards set forth in the Code of Federal Regulations (5 CFR Part 900).
"Occupational group description" means a detailed statement that describes the characteristic elements of each occupational level within the occupational group.
"Salary range" means the range that identifies the minimum and maximum compensation rate authorized for a specific pay band and a specific tier within the pay band.
"State classification plan" means the department's classification plan that consists of approved occupational titles and their corresponding groups, pay bands, tiers, classification codes, equal employment opportunity codes, and effective dates.
"State compensation plan" means the department's pay plan, which provides local departments a basis for developing local compensation plans.
Statutory Authority
§§ 63.2-217 and 63.2-219 of the Code of Virginia.
Historical Notes
Derived from Virginia Register Volume 20, Issue 8, eff. February 1, 2004; amended, Virginia Register Volume 25, Issue 21, eff. August 6, 2009; Volume 32, Issue 20, eff. July 15, 2016.
22VAC40-675-20. Local department designation.
Local departments are designated as Levels I through III. The level of a local department is based on the occupational title assigned to the local director. The level assigned to the local director is determined by the management structure, number and types of positions, and mandated and nonmandated social services programs in the administration of social services programs by the local department.
Statutory Authority
§§ 63.2-217 and 63.2-219 of the Code of Virginia.
Historical Notes
Derived from Virginia Register Volume 20, Issue 8, eff. February 1, 2004; amended, Virginia Register Volume 32, Issue 20, eff. July 15, 2016.
22VAC40-675-30. Development of personnel policies and procedures.
A. The board shall approve statewide personnel policies and procedures that are consistent with these regulations and the merit principles as outlined in the Code of Federal Regulations (5 CFR Part 900). These policies and procedures are contained in the administrative manual.
B. The local director shall submit an updated copy of the Human Resource Policy Record as designated by the department.
Statutory Authority
§§ 63.2-217 and 63.2-219 of the Code of Virginia.
Historical Notes
Derived from Virginia Register Volume 20, Issue 8, eff. February 1, 2004.
22VAC40-675-40. Inclusion in local jurisdiction personnel plans.
A. It is the policy of the board to allow local department employees to be included in the approved local jurisdiction personnel plans instead of utilizing personnel policies outlined in the administrative manual.
B. Comprehensive jurisdiction plans shall meet merit system standards and be comparable to personnel policies included in the administrative manual. Specific personnel functions that must be included in local jurisdiction personnel plans are listed in the administrative manual.
C. Such plans must be documented to the satisfaction of the board.
D. The board must approve the inclusion of local department employees in a jurisdiction's personnel plan prior to such inclusion becoming effective.
Statutory Authority
§§ 63.2-217 and 63.2-219 of the Code of Virginia.
Historical Notes
Derived from Virginia Register Volume 20, Issue 8, eff. February 1, 2004; amended, Virginia Register Volume 32, Issue 20, eff. July 15, 2016; Volume 40, Issue 3, eff. October 26, 2023.
22VAC40-675-50. Adoption of specific policies of the local jurisdiction.
A. A local department, upon approval by the local board, may request approval to follow specific local jurisdiction policies instead of the personnel policies and procedures outlined in the administrative manual. The following local policy options may be requested on the Local Policy Request Form:
1. Performance evaluation;
2. Standards of conduct;
3. Leave policies;
4. Holiday schedule;
5. Inclement weather;
6. Probationary period;
7. Layoff;
8. Classification, compensation, or classification and compensation;
9. Affirmative action; or
10. Political activity.
B. When the local department wants to exercise one or more of the allowable options, it must obtain required approvals and submit the required forms to the department in accordance with the administrative manual. The commissioner will provide his analysis to the board, and the deviation request shall be presented to the board for action.
C. When a local department desires to revert from the previously approved local jurisdiction human resources policy to the personnel policy set forth in the administrative manual, the local department shall notify the department by submitting an updated Human Resource Policy Record form.
Statutory Authority
§§ 63.2-217 and 63.2-219 of the Code of Virginia.
Historical Notes
Derived from Virginia Register Volume 20, Issue 8, eff. February 1, 2004; amended, Virginia Register Volume 32, Issue 20, eff. July 15, 2016.