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Virginia Administrative Code
Title 16. Labor And Employment
Agency 25. Safety And Health Codes Board
Chapter 85. Recording and Reporting Occupational Injuries and Illnesses
12/30/2024

16VAC25-85-1904. Federal Identical Recording and Reporting Occupational Injuries and Illnesses.

The following regulations, Recording and Reporting Occupational Injuries and Illnesses (29 CFR 1904 et seq.), are applicable in the Commonwealth of Virginia.

Since these regulations for recording and reporting occupational injuries and illnesses are identical to federal regulations and are available elsewhere, the Virginia Code Commission excluded the text of these regulations from the Virginia Administrative Code.

For a summary of the effect of amendments, the adoption of new regulations, the repeal of a regulation, or the stay of an effective date, and for a table of the VOSH terms equivalent to the federal terms for each regulation, see the Virginia Register volume and issue (VA.R.) following the effective date of the regulation.

CFR Section

VAC Regulation

Title

Effective Date of VAC Regulation

Effective Date of Amendment

1904.0

16VAC25-85-1904.0

Purpose

1/1/02
(VA.R. 18:5)

5/15/17
(VA.R. 33:16)
9/15/18
(VA.R. 34:24)

1904.1

16VAC25-85-1904.1

Partial exemption for employers with 10 or fewer employees

1/1/02
(VA.R. 18:5)

1904.2

16VAC25-85-1904.2

Partial Exemption for Establishments in Certain Industries

1/1/02
(VA.R. 18:5)

9/15/15
(VA.R. 31:25)

1904.3

16VAC25-95-1904.3

Keeping records for more than one agency

1/1/02
(VA.R. 18:5)

1904.4

16VAC25-85-1904.4

Recording Criteria

1/1/02
(VA.R. 18:5)

5/15/17
(VA.R. 33:16)
9/15/18
(VA.R. 34:24)

1904.5

16VAC25-85-1904.5

Determination of work-relatedness

1/1/02
(VA.R. 18:5)

5/15/17
(VA.R. 33:16)
9/15/18
(VA.R. 34:24)

1904.6

16VAC25-85-1904.6

Determination of new cases

1/1/02
(VA.R. 18:5)

5/15/17
(VA.R. 33:16)
9/15/18
(VA.R. 34:24)

1904.7

16VAC25-85-1904.7

General recording criteria

1/1/02
(VA.R. 18:5)

5/15/17
(VA.R. 33:16)
9/15/18
(VA.R. 34:24)

1904.8

16VAC25-85-1904.8

Recording criteria for needlestick and sharps injuries

1/1/02
(VA.R. 18:5)

5/15/17
(VA.R. 33:16)
9/15/18
(VA.R. 34:24)

1904.9

16VAC25-85-1904.9

Recording criteria for cases involving medical removal under OSHA standards

1/1/02
(VA.R. 18:5)

5/15/17
(VA.R. 33:16)
9/15/18
(VA.R. 34:24)

1904.10(a) and (b)

16VAC25-85-1904.10(a) and (b)

Recording criteria for cases involving occupation hearing loss

1/1/03
(VA.R. 18:5)

1904.10(b)(7)

16VAC25-85-1904.10(b)(7)

Recording criteria for cases involving occupational hearing loss

1/1/04
(VA.R. 19:23)

1904.10

Recording and reporting occupational injuries and illnesses

3/1/03
(VA.R. 19:9)

11/15/19
(VA.R. 36:4)

1904.10(c)

16VAC25-85-1904.10(c)

Recording criteria for cases involving occupation hearing loss

1/1/02
(VA.R. 18:5)

1904.11

16VAC25-85-1904.11

Recording criteria for work-related tuberculosis cases

1/1/02
(VA.R. 18:5)

1904.12

16VAC25-85-1904.12

Recording criteria for cases involving work-related musculoskeletal disorders

1/1/03
(VA.R. 18:5)

1/1/04
(VA.R. 19:23)
Repeal
1/15/04
(VA.R. 20:7)

1904.13 - 1904.28

16VAC25-85-1904.13 - 16VAC25-85-1904.28

[Reserved]

1/1/02
(VA.R. 18:5)

1904.29*

16VAC25-85-1904.29

Forms

1/1/02
(VA.R. 18:5)

*except second sentence in (b)(7)(vi)

1904.29**

16VAC25-85-1904.29

Forms

1/1/03
(VA.R. 18:5)

1/1/04
(VA.R. 19:23)
1/15/04
(VA.R. 20:7)

5/15/17
(VA.R. 33:16)
9/15/18
(VA.R. 34:24)

**second sentence in (b)(7)(vi) only

1904.30 - 1904.38

16VAC25-85-1904.30

Multiple Business Establishments

1/1/02
(VA.R. 18:5)

1904.31

16VAC25-85-1904.31

Covered employees

1/1/02
(VA.R. 18:5)

1904.32

16VAC25-85-1904.32

Year-end Review and Annual Summary

1/1/02
(VA.R. 18:5)

5/15/17
(VA.R. 33:16)
9/15/18
(VA.R. 34:24)

1904.33

16VAC25-85-1904.33

Retention and Maintenance of Accurate Records

1/1/02
(VA.R. 18:5)

5/15/17
(VA.R. 33:16)
9/15/18
(VA.R. 34:24)

1904.34

16VAC25-85-1904.34

Change in Business Ownership

1/1/02
(VA.R. 18:5)

5/15/17
(VA.R. 33:16)
9/15/18
(VA.R. 34:24)

1904.35

16VAC25-85-1904.35

Employee Involvement

1/1/02
(VA.R. 18:5)

12/1/16
(VA.R. 33:4)
9/15/18
(VA.R. 34:24)

5/15/17
(VA.R. 33:16)

1904.36

16VAC25-85-1904.36

Prohibition against Discrimination

1/1/02
(VA.R. 18:5)

12/1/16
(VA.R. 33:4)

1904.37

16VAC25-85-1904.37

State recordkeeping regulations

1/1/02
(VA.R. 18:5)

1904.38

16VAC25-85-1904.38

Variances from the recordkeeping rule

1/1/02
(VA.R. 18:5)

1904.39

16VAC25-85-1904.39

Reporting Fatalities, Hospitalizations, amputations, and losses of an eye as a Result of Work-related Incidents to OSHA

1/1/02
(VA.R. 18:5)

9/15/15
(VA.R. 31:25)
12/1/16
(VA.R. 33:4)

1904.40

16VAC25-85-1904.40

Providing Accurate Records to Government Representatives

1/1/02
(VA.R. 18:5)

5/15/17
(VA.R. 33:16)
9/15/18
(VA.R. 34:24)

1904.41

16VAC25-85-1904.41

Annual OSHA Injury and Illness Survey of Ten or More Employers

1/1/02
(VA.R. 18:5)

12/1/16
(VA.R. 33:4)

2/15/18
(VA.R. 34:10)
5/15/19
(VA.R. 35:17)

1/1/24

(VA.R. 40:6)

1904.42

16VAC25-85-1904.42

Requests from the Bureau of Labor Statistics

1/1/02
(VA.R. 18:5)

Subpart E - Appendix A

16VAC25-85-1904, Appendix A to Subpart E

Reporting Fatality, Injury and Illness Information to the Government

12/1/16
(VA.R. 33:4)

1/1/24

(VA.R. 40:6)

Subpart E - Appendix B

16VAC25-85-1904, Appendix B to Subpart E

Form 301 Injury and Illness Incident Report by Establishments with 100 or More Employees in Designated Industries

1/1/24

(VA.R. 40:6)

1904.43

16VAC25-85-1904.43

Summary and posting of the 2001 data

1/1/02
(VA.R. 18:5)

1904.44

16VAC25-85-1904.44

Retention and updating of old forms

1/1/02
(VA.R. 18:5)

1904.45

16VAC25-85-1904.45

OMB control numbers under the Paperwork Reduction Act

1/1/02
(VA.R. 18:5)

1904.46

16VAC25-85-1904.46

Definitions

1/1/02
(VA.R. 18:5)

Statutory Authority

§ 40.1-22 of the Code of Virginia.

Historical Notes

Derived from the Virginia Register; see table above for the effective dates of individual standards.

Website addresses provided in the Virginia Administrative Code to documents incorporated by reference are for the reader's convenience only, may not necessarily be active or current, and should not be relied upon. To ensure the information incorporated by reference is accurate, the reader is encouraged to use the source document described in the regulation.

As a service to the public, the Virginia Administrative Code is provided online by the Virginia General Assembly. We are unable to answer legal questions or respond to requests for legal advice, including application of law to specific fact. To understand and protect your legal rights, you should consult an attorney.