Administrative Code

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Virginia Administrative Code
Title 8. Education
Agency 40. State Council of Higher Education For Virginia
Chapter 150. Virginia Two-Year College Transfer Grant Program Regulations

8VAC40-150-100. Responsibility of participating institutions.

A. Virginia public two-year colleges shall verify that the student meets the program's academic portion of the initial eligibility criteria, which includes:

1. Initial enrollment as a first-time entering freshman no earlier than fall 2007;

2. Receipt of an associate's degree; and

3. Cumulative grade point average of at least a 3.0 on a 4.0 scale upon completion of an associate's degree program.

B. Participating institutions shall:

1. Verify students meeting initial and renewal eligibility criteria not otherwise verified by the two-year college;

2. Provide reports by term to the council indicating the number of eligible students enrolled;

3. Provide annual reports to the council that will include, but not be limited to, information describing the students served, the awards received, and the number and value of awards;

4. Upon request by a student transferring to another participating institution, forward information about the student's CTG eligibility;

5. Establish and maintain financial records that accurately reflect all program transactions as they occur. The institution shall establish and maintain general ledger control accounts and related subsidiary accounts that identify each program transaction and separate those transactions from all other institutional financial activity; and

6. Ensure that all unused funds are returned to the council no later than the end of the fiscal year or 20 working days after receiving written request from the council, whichever is sooner.

Statutory Authority

§ 23.1-623 of the Code of Virginia.

Historical Notes

Derived from Virginia Register Volume 25, Issue 25, eff. July 31, 2009.

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