Administrative Code

Virginia Administrative Code
7/3/2022

Part VIII. Cancer Reporting

12VAC5-90-150. Authority.

Article 9 (§ 32.1-70 et seq.) of Title 32.1 of the Code of Virginia authorizes the establishment of a statewide cancer registry.

Statutory Authority

§§ 32.1-12 and 32.1-35 of the Code of Virginia.

Historical Notes

Derived from VR355-28-100 § 8.1, eff. July 1, 1993; amended, Virginia Register Volume 15, Issue 6, eff. January 6, 1999.

12VAC5-90-160. Reportable cancers and tumors.

Clinically or pathologically diagnosed cancers, as defined in 12VAC5-90-10, and benign brain and central nervous system tumors shall be reported to the Virginia Cancer Registry in the department. Carcinoma in situ of the cervix is not reportable.

Statutory Authority

§§ 32.1-12 and 32.1-35 of the Code of Virginia.

Historical Notes

Derived from VR355-28-100 § 8.2, eff. July 1, 1993; amended, Virginia Register Volume 15, Issue 6, eff. January 6, 1999; Volume 20, Issue 21, eff. July 28, 2004.

12VAC5-90-170. Those required to report.

Any person in charge of a medical care facility, clinic, or independent pathology laboratory which diagnoses or treats cancer patients is required to report. Physicians are required to report cases of cancer in those instances when it has been determined that a medical care facility, clinic, or instate pathology laboratory has not reported. Any person making such report shall be immune from liability as provided by § 32.1-38 of the Code of Virginia.

Statutory Authority

§§ 32.1-12 and 32.1-35 of the Code of Virginia.

Historical Notes

Derived from VR355-28-100 § 8.3, eff. July 1, 1993; amended, Virginia Register Volume 15, Issue 6, eff. January 6, 1999.

12VAC5-90-180. Report contents and procedures.

Each report shall include the patient's name, address (including county or independent city of residence), age, date of birth, sex, date of diagnosis, date of admission or first contact, primary site of cancer, histology (including type, behavior, and grade), basis of diagnosis, social security number, race, ethnicity, marital status, usual occupation, usual industry, sequence number, laterality, stage, treatment, recurrence information (when applicable), name of reporting facility, vital status, cause of death (when applicable), date of last contact, history of tobacco and alcohol use, and history of service in Vietnam and exposure to dioxin-containing compounds, when applicable.

Reporting shall be by electronic means where possible. Output file formats shall conform to the most recent version of the North American Association of Central Cancer Registries' standard data file layout. Facilities without electronic reporting means and physicians shall submit the required information on the Virginia Cancer Registry Reporting Form. A copy of the pathology report(s) should accompany each completed reporting form, when available. Medical care facilities and clinics reporting via the reporting form should also submit a copy of the admission form and discharge summary.

Reports shall be made within six months of the diagnosis of cancer and submitted to the Virginia Cancer Registry on a monthly basis. Cancer programs conducting annual follow-up on patients shall submit follow-up data monthly in an electronic format approved by the Virginia Cancer Registry.

Statutory Authority

§§ 32.1-12 and 32.1-35 of the Code of Virginia.

Historical Notes

Derived from VR355-28-100 § 8.4, eff. July 1, 1993; amended, Virginia Register Volume 15, Issue 6, eff. January 6, 1999; Volume 20, Issue 21, eff. July 28, 2004.

12VAC5-90-190. (Repealed.)

Historical Notes

Derived from VR355-28-100 § 8.5, eff. July 1, 1993; repealed, Virginia Register Volume 15, Issue 6, eff. January 6, 1999.

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