Administrative Code

Virginia Administrative Code
11/27/2022

Chapter 40. Regulations for the Funeral Service Internship Program

Part I
General Provisions

18VAC65-40-10. Definitions.

In addition to words and terms defined in § 54.1-2800 of the Code of Virginia, the following words and terms when used in this chapter shall have the following meanings unless the context clearly indicates otherwise:

"Direct supervision" means that a licensed funeral service professional is present and on the premises of the facility.

"Supervisor" means a licensed employee at the training site who has been approved by the board to provide supervision for the funeral intern.

"Training site" means the licensed funeral establishment, facility, or institution that has agreed to serve as a location for a funeral service internship and has been approved by the board.

Statutory Authority

§§ 54.1-2400 and 54.1-2817 of the Code of Virginia.

Historical Notes

Derived from VR320-01-04 § 1.1, eff. October 9, 1991; amended, Virginia Register Volume 11, Issue 14, eff. May 3, 1995; Volume 15, Issue 7, eff. January 20, 1999; Volume 22, Issue 21, eff. July 26, 2006; Volume 23, Issue 12, eff. March 21, 2007; Volume 29, Issue 25, eff. September 26, 2013.

18VAC65-40-20. (Repealed.)

Historical Notes

Derived from VR320-01-04 §§ 1.2 and 1.3, eff. October 9, 1991; amended, Virginia Register Volume 11, Issue 14, eff. May 3, 1995; repealed, Virginia Register Volume 15, Issue 7, eff. January 20, 1999.

18VAC65-40-40. Fees.

A. The following fees shall be paid as applicable for registration:

1. Funeral service intern registration

$150

2. Funeral service intern renewal

$125

3. Late fee for renewal up to one year after expiration

$45

4. Duplicate copy of intern registration

$25

5. Handling fee for returned check or dishonored credit card or debit card

$50

6. Registration of supervisor

$35

7. Change of supervisor

$35

8. Reinstatement fee

$195

B. Fees shall be made payable to the Treasurer of Virginia and shall not be refundable once submitted.

Statutory Authority

§ 54.1-2400 of the Code of Virginia.

Historical Notes

Derived from VR320-01-04 § 1.4, eff. October 9, 1991; amended, Virginia Register Volume 11, Issue 14, eff. May 3, 1995; Volume 15, Issue 4, eff. December 9, 1998; Volume 22, Issue 12, eff. March 22, 2006; Volume 22, Issue 21, eff. July 26, 2006; Volume 23, Issue 12, eff. March 21, 2007; Volume 31, Issue 8, eff. January 14, 2015; Volume 36, Issue 11, eff. March 5, 2020.

18VAC65-40-50. (Repealed.)

Historical Notes

Derived from VR320-01-04 §§ 1.5 to 1.8, eff. October 9, 1991; amended, Virginia Register Volume 11, Issue 14, eff. May 3, 1995; repealed, Virginia Register Volume 15, Issue 4, eff. December 9, 1998.

18VAC65-40-90. Renewal of registration.

A. The funeral service intern registration shall expire on March 31 of each calendar year and may be renewed by submission of the renewal notice and prescribed fee.

B. A person who fails to renew a registration by the expiration date shall be deemed to have an invalid registration. No credit will be allowed for an internship period served under an expired registration.

C. The funeral service intern is responsible for notifying the board within 14 days of any changes in name, address, employment, or supervisor. Any notices shall be validly given when mailed to the address on record with the board. Renewal notices may be mailed or sent electronically.

Statutory Authority

§§ 54.1-2400 and 54.1-2817 of the Code of Virginia.

Historical Notes

Derived from VR320-01-04 § 1.9, eff. October 9, 1991; amended, Virginia Register Volume 11, Issue 14, eff. May 3, 1995; Volume 15, Issue 7, eff. January 20, 1999; Volume 22, Issue 21, eff. July 26, 2006; Volume 23, Issue 12, eff. March 21, 2007; Volume 29, Issue 25, eff. September 26, 2013; Volume 38, Issue 12, eff. March 3, 2022.

18VAC65-40-100. (Repealed.)

Historical Notes

Derived from VR320-01-04 § 1.10, eff. October 9, 1991; amended, Virginia Register Volume 11, Issue 14, eff. May 3, 1995; repealed, Virginia Register Volume 15, Issue 7, eff. January 20, 1999.

18VAC65-40-110. Renewal or reinstatement of expired registration.

A. A funeral service intern whose registration has expired may be renewed within one year following expiration by payment of the current renewal fee and the late renewal fee.

B. A funeral service intern whose registration has been expired for more than one year shall apply for reinstatement by submission of an application and payment of a reinstatement fee. The board may consider reinstatement of an expired registration for up to three years following expiration.

C. When a registration is not reinstated within three years of its expiration date, a new application for registration shall be filed and a new internship begun.

Statutory Authority

§§ 54.1-2400 and 54.1-2817 of the Code of Virginia.

Historical Notes

Derived from VR320-01-04 § 1.11, eff. October 9, 1991; amended, Virginia Register Volume 11, Issue 14, eff. May 3, 1995; Volume 15, Issue 7, eff. January 20, 1999; Volume 22, Issue 21, eff. July 26, 2006; Volume 23, Issue 12, eff. March 21, 2007; Volume 26, Issue 3, eff. November 11, 2009; Volume 38, Issue 12, eff. March 3, 2022.

18VAC65-40-120. (Repealed.)

Historical Notes

Derived from VR320-01-04 § 1.12, eff. October 9, 1991; amended, Virginia Register Volume 11, Issue 14, eff. May 3, 1995; repealed, Virginia Register Volume 15, Issue 7, eff. January 20, 1999.

Part II
Funeral Service Internship Requirements

18VAC65-40-130. Funeral service internship.

A. The internship shall consist of at least 2,000 hours of training to be completed within no less than 12 months and no more than 48 months. The board may grant an extension of time for completion of an internship only for extenuating circumstances.

B. The funeral service intern shall be assigned a work schedule of not less than 20 hours nor more than 60 hours per week in order to receive credit for such training. For good cause shown, the board may waive the limitation on an intern's work schedule.

C. A funeral service intern shall receive training in all areas of funeral service.

D. A funeral service intern shall be identified to the public as a funeral service intern in a title used, name tag worn, and any correspondence or communication in which the intern's name is used.

Statutory Authority

§§ 54.1-2400 and 54.1-2817 of the Code of Virginia.

Historical Notes

Derived from VR320-01-04 § 2.1, eff. October 9, 1991; amended, Virginia Register Volume 11, Issue 14, eff. May 3, 1995; Volume 15, Issue 7, eff. January 20, 1999; Volume 22, Issue 21, eff. July 26, 2006; Volume 23, Issue 12, eff. March 21, 2007; Volume 38, Issue 12, eff. March 3, 2022.

18VAC65-40-140. (Repealed.)

Historical Notes

Derived from VR320-01-04 §§ 2.2 and 2.3, eff. October 9, 1991; amended, Virginia Register Volume 11, Issue 14, eff. May 3, 1995; repealed, Virginia Register Volume 15, Issue 7, eff. January 20, 1999.

18VAC65-40-160. (Repealed.)

Historical Notes

Derived from VR320-01-04 § 2.4, eff. October 9, 1991; amended, Virginia Register Volume 11, Issue 14, eff. May 3, 1995; Volume 15, Issue 7, eff. January 20, 1999; Volume 22, Issue 21, eff. July 26, 2006; repealed, Virginia Register Volume 23, Issue 12, eff. March 21, 2007.

18VAC65-40-170. (Repealed.)

Historical Notes

Derived from VR320-01-04 § 2.5, eff. October 9, 1991; amended, Virginia Register Volume 11, Issue 14, eff. May 3, 1995; repealed, Virginia Register Volume 15, Issue 7, eff. January 20, 1999.

18VAC65-40-180. Intern application package.

A. Any person who meets the qualifications of § 54.1-2817 of the Code of Virginia may seek registration with the board as a funeral service intern by submission of an application package, which shall include documentation of the qualifications and signatures of any supervising licensees.

B. Applicants shall submit school transcripts as part of an application package, including the required fee and any additional documentation as may be required to determine eligibility.

Statutory Authority

§ 54.1-2400 of the Code of Virginia.

Historical Notes

Derived from VR320-01-04 § 2.6, eff. October 9, 1991; amended, Virginia Register Volume 11, Issue 14, eff. May 3, 1995; Volume 15, Issue 7, eff. January 20, 1999; Volume 22, Issue 21, eff. July 26, 2006; Volume 26, Issue 3, eff. November 11, 2009.

18VAC65-40-190. (Repealed.)

Historical Notes

Derived from VR320-01-04 §§ 2.7 and 2.8, eff. October 9, 1991; amended, Virginia Register Volume 11, Issue 14, eff. May 3, 1995; repealed, Virginia Register Volume 15, Issue 7, eff. January 20, 1999.

18VAC65-40-201. Failure to register.

If the internship is not approved by the board prior to initiation of training, no credit shall be allowed for the length of time served.

Statutory Authority

§ 54.1-2400 and Chapter 28 (§ 54.1-2800 et seq.) of Title 54.1 of the Code of Virginia.

Historical Notes

Derived from Virginia Register Volume 15, Issue 7, eff. January 20, 1999; amended, Virginia Register Volume 22, Issue 21, eff. July 26, 2006.

18VAC65-40-210. Training sites.

A. Funeral training shall be given at the licensed funeral service establishment or at any branch of such establishment that complies with the provisions of this chapter and is approved by the board as a training site.

B. An individual, firm, or corporation owning or operating any funeral service establishment shall apply to and be approved by the board prior to permitting funeral training to be given or conducted in the establishment.

Statutory Authority

§ 54.1-2400 and Chapter 28 (§ 54.1-2800 et seq.) of Title 54.1 of the Code of Virginia.

Historical Notes

Derived from VR320-01-04 § 2.9, eff. October 9, 1991; amended, Virginia Register Volume 11, Issue 14, eff. May 3, 1995; Volume 15, Issue 7, eff. January 20, 1999.

18VAC65-40-220. Qualifications of training site.

A. The board shall approve only an establishment or two combined establishments to serve as the training site or sites that:

1. Have a full and unrestricted Virginia license;

2. Have complied in all respects with the provisions of the regulations of the Board of Funeral Directors and Embalmers; and

3. Have 50 or more funerals and 50 or more bodies for embalming over a 12-month period for each person to be trained. This total must be maintained throughout the period of training. If the establishment does not meet the required number of funerals or embalmings, the funeral service intern may seek approval for an additional training site.

B. The board may grant approval for an intern to receive all or a portion of the embalming training at a facility of state or federal government or an accredited educational institution.

Statutory Authority

§§ 54.1-2400 and 54.1-2817 of the Code of Virginia.

Historical Notes

Derived from VR320-01-04 § 2.10, eff. October 9, 1991; amended, Virginia Register Volume 11, Issue 14, eff. May 3, 1995; Volume 15, Issue 7, eff. January 20, 1999; Volume 22, Issue 21, eff. July 26, 2006; Volume 23, Issue 12, eff. March 21, 2007; Volume 29, Issue 25, eff. September 26, 2013; Volume 38, Issue 12, eff. March 3, 2022.

18VAC65-40-230. (Repealed.)

Historical Notes

Derived from VR320-01-04 §§ 2.11 and 2.12, eff. October 9, 1991; amended, Virginia Register Volume 11, Issue 14, eff. May 3, 1995; repealed, Virginia Register Volume 15, Issue 7, eff. January 20, 1999.

18VAC65-40-250. Requirements for supervision.

A. Training shall be conducted under the direct supervision of a licensee approved by the board. Credit shall only be allowed for training under direct supervision.

B. The board shall approve only funeral service licensees, licensed funeral directors, or licensed embalmers to give funeral training who have a full and unrestricted Virginia funeral license, have at least two consecutive years in practice as a funeral service licensee, funeral director, or embalmer and are employed full time in or under contract with the establishment, facility, or institution where training occurs. The board will not approve registration of a supervisor who has been subject to board disciplinary action within the most recent two years.

C. A supervisor licensed as an embalmer or a funeral director shall provide supervision only in the areas of funeral practice for which he is licensed. A supervisor shall ensure that an intern receives training under the direct supervision of a licensee who has a current license in good standing.

D. A supervisor shall register with the board for each intern for whom the supervisor is providing supervision. Such registration shall expire 48 months after registration or at the completion of the intern's training, whichever occurs first. If the intern has been granted an extension beyond 48 months for extenuating circumstances, the supervisor may continue to provide supervision for a time period specified by the board.

E. Failure to register as a supervisor may subject the licensee to disciplinary action by the board.

F. If a supervisor is unable or unwilling to continue providing supervision, the funeral service intern shall obtain a new supervisor. Credit for training shall resume when a new supervisor is approved by the board and the intern has paid the prescribed fee for the change of supervisor.

G. No more than two interns shall be concurrently registered under any one person licensed for the practice of funeral service, funeral directing, or embalming.

Statutory Authority

§§ 54.1-2400 and 54.1-2817 of the Code of Virginia.

Historical Notes

Derived from VR320-01-04 § 2.13, eff. October 9, 1991; amended, Virginia Register Volume 11, Issue 14, eff. May 3, 1995; Volume 15, Issue 7, eff. January 20, 1999; Volume, Issue 12, eff. March 21, 2007; Volume 29, Issue 25, eff. September 26, 2013; Volume 38, Issue 12, eff. March 3, 2022.

18VAC65-40-260. (Repealed.)

Historical Notes

Derived from VR320-01-04 §§ 2.14 and 2.15, eff. October 9, 1991; amended, Virginia Register Volume 11, Issue 14, eff. May 3, 1995; repealed, Virginia Register Volume 15, Issue 7, eff. January 20, 1999.

18VAC65-40-280. Supervisor application package.

A. A licensee seeking approval by the board as supervisor of an intern shall submit a completed application and any additional documentation as may be required to determine eligibility for each intern to be supervised.

B. The application for supervision of a funeral service intern shall be signed by the establishment manager and by the persons who will be providing supervision for embalming and for the funeral services.

Statutory Authority

§§ 54.1-2400 and 54.1-2817 of the Code of Virginia.

Historical Notes

Derived from VR320-01-04 § 2.16, eff. October 9, 1991; amended, Virginia Register Volume 11, Issue 14, eff. May 3, 1995; Volume 15, Issue 7, eff. January 20, 1999; Volume 22, Issue 21, eff. July 26, 2006; Volume 38, Issue 12, eff. March 3, 2022.

18VAC65-40-290. (Repealed.)

Historical Notes

Derived from VR320-01-04 § 2.17, eff. October 9, 1991; amended, Virginia Register Volume 11, Issue 14, eff. May 3, 1995; repealed, Virginia Register Volume 15, Issue 7, eff. January 20, 1999.

18VAC65-40-300. (Repealed.)

Historical Notes

Derived from VR320-01-04 § 2.18, eff. October 9, 1991; amended, Virginia Register Volume 11, Issue 14, eff. May 3, 1995; Volume 15, Issue 7, eff. January 20, 1999; Volume 22, Issue 21, eff. July 26, 2006; repealed, Virginia Register Volume 23, Issue 12, eff. March 21, 2007.

18VAC65-40-310. (Repealed.)

Historical Notes

Derived from VR320-01-04 § 2.19, eff. October 9, 1991; amended, Virginia Register Volume 11, Issue 14, eff. May 3, 1995; repealed, Virginia Register Volume 15, Issue 7, eff. January 20, 1999.

18VAC65-40-320. Reports to the board.

A. The intern, the supervisor, and the establishment shall submit a written report to the board at the end of every 1,000 hours of training. The report shall:

1. Specify the period of time in which the 1,000 hours has been completed and verify that the intern has actually served in the required capacity during the preceding period; and

2. Be received in the board office no later than 14 days following the end of the completion of 1,000 hours.

B. If the internship is terminated or interrupted prior to completion of 1,000 hours or if the intern is changing supervisors or training sites, the intern and the supervisor shall submit a partial report to the board with a written explanation of the cause of program termination or interruption or of the change in training or supervision.

1. The partial report shall provide the amount of time served and the dates since the last reporting period. Credit for partial reports shall be given for the number of hours of training completed.

2. Partial reports shall be received in the board office no later than 14 days after the interruption or termination of the internship or after the change in supervisors or training sites.

Statutory Authority

§§ 54.1-2400 and 54.1-2817 of the Code of Virginia.

Historical Notes

Derived from VR320-01-04 § 2.20, eff. October 9, 1991; amended, Virginia Register Volume 11, Issue 14, eff. May 3, 1995; Volume 15, Issue 7, eff. January 20, 1999; Volume 22, Issue 21, eff. July 26, 2006; Volume 23, Issue 12, eff. March 21, 2007; Volume 29, Issue 25, eff. September 26, 2013; Volume 38, Issue 12, eff. March 3, 2022.

18VAC65-40-330. Failure to submit training report.

If the intern, supervisor, or establishment manager fails to submit the reports required in 18VAC65-40-320, the intern may forfeit all or partial credit for training or disciplinary action may be taken against the intern, supervisor and establishment manager.

Statutory Authority

§ 54.1-2400 and Chapter 28 (§ 54.1-2800 et seq.) of Title 54.1 of the Code of Virginia.

Historical Notes

Derived from VR320-01-04 § 2.21, eff. October 9, 1991; amended, Virginia Register Volume 11, Issue 14, eff. May 3, 1995; Volume 15, Issue 7, eff. January 20, 1999; Volume 22, Issue 21, eff. July 26, 2006.

Part III
Internship: Funeral Supervisors' Responsibilities

18VAC65-40-340. Supervisors' responsibilities.

A. The supervisor shall provide the intern with all applicable laws and regulations or sections of regulations relating to the funeral industry.

B. The supervisor shall provide the intern with copies of and instruction in the use of all forms and price lists employed by the funeral establishment.

C. The supervisor shall provide the intern with instruction in all aspects of funeral services and shall allow the intern under direct supervision to assist in conducting a minimum of 25 funerals.

D. The embalming supervisor shall provide instruction on all necessary precautions, embalming functions, and reporting forms and shall allow the intern under direct supervision to assist in the performance of a minimum of 25 embalmings.

E. The supervisor shall provide the intern with instruction in making preneed funeral arrangements and instruction on the laws and regulations pertaining to preneed funeral contracts and disclosures.

F. The supervisor shall provide instruction on cremation and on the laws and regulations pertaining to cremation.

G. If a training site does not offer preneed funeral planning or cremation services, the supervisor shall arrange for such training at another licensed funeral establishment that does.

Statutory Authority

§§ 54.1-2400 and 54.1-2817 of the Code of Virginia.

Historical Notes

Derived from VR320-01-04 § 3.1, eff. October 9, 1991; amended, Virginia Register Volume 11, Issue 14, eff. May 3, 1995; Volume 15, Issue 7, eff. January 20, 1999; Volume 19, Issue 10, eff. February 26, 2003; Volume 22, Issue 21, eff. July 26, 2006; Volume 23, Issue 12, eff. March 21, 2007; Volume 38, Issue 12, eff. March 3, 2022.

18VAC65-40-350. (Repealed.)

Historical Notes

Derived from VR320-01-04 §§ 3.2 to 3.13, 4.1 to 4.4 and 5.1 to 5.13, eff. October 9, 1991; amended, Virginia Register Volume 11, Issue 14, eff. May 3, 1995; repealed, Virginia Register Volume 15, Issue 7, eff. January 20, 1999.

Part IV
Refusal, Suspension, Revocation, and Disciplinary Action

18VAC65-40-640. Disciplinary action.

The board may refuse to issue or renew a license, registration, or approval to any applicant; and may suspend for a stated period of time or indefinitely, or revoke any license, registration, or approval, or reprimand any person, or place his license or registration on probation with such terms and conditions and for such time as it may designate or impose a monetary penalty for failure to comply with the laws and regulations of the Board of Funeral Directors and Embalmers.

Statutory Authority

§§ 54.1-2400 and 54.1-2817 of the Code of Virginia.

Historical Notes

Derived from VR320-01-04 § 6.1, eff. October 9, 1991; amended, Virginia Register Volume 11, Issue 14, eff. May 3, 1995; Volume 15, Issue 7, eff. January 20, 1999; Volume 38, Issue 12, eff. March 3, 2022.

FORMS (18VAC65-40).

Application for Funeral Service Internship Program, online form available at https://www/license/dhp.virginia.gov/apply/

Funeral Supervisor Registration Application (rev. 6/2022)

Funeral Change of Supervisor Application (rev. 7/2021)

Checklist and Instructions for Registration for Funeral Service Internship Program (rev. 7/2021)

Checklist and Instructions for Registration for Funeral Directing Internship Program (rev. 7/2021)

Checklist and Instructions for Registration for Embalming Internship Program (rev. 7/2021)

First 1000 Hour Funeral Service Internship Report – Funeral Directing (rev.1/2021)

Second 1000 Hour Funeral Service Internship Report – Funeral Directing (rev. 1/2021)

Funeral Service Internship Report of Final Completion – Funeral Directing (rev. 1/2021)

First 1000 Hour Embalming Internship Report (rev. 1/2021)

Second 1000 Hour Embalming Internship Report (rev. 1/2021)

Embalming Internship Report of Final Completion (rev. 1/2021)

Funeral Intern Reinstatement Application (rev. 7/2021)

Website addresses provided in the Virginia Administrative Code to documents incorporated by reference are for the reader's convenience only, may not necessarily be active or current, and should not be relied upon. To ensure the information incorporated by reference is accurate, the reader is encouraged to use the source document described in the regulation.

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