Administrative Code

Virginia Administrative Code
2/7/2023

Part III. Virginia Quality Assurance Screenings (Vqas)

22VAC20-30-50. General.

In order to maintain the referenced directory and ensure the maintenance of quality interpreter services, the department will administer Virginia Quality Assurance Screenings in accordance with the provisions specified in this part.

Statutory Authority

§§ 51.5-112 and 51.5-113 of the Code of Virginia.

Historical Notes

Derived from VR245-03-01 § 3.0, eff. August 30, 1989; amended, Virginia Register Volume 7, Issue 2, eff. November 21, 1990; Volume 9, Issue 6, eff. January 13, 1993.

22VAC20-30-60. Notification of intent to be screened.

Candidates interested in being screened should contact:

VQAS Coordinator
Virginia Department for the Deaf and Hard of Hearing
Washington Building, 12th Floor
1100 Bank Street
Richmond, Virginia 23219-3640

(804) 225-2570 V/TTP in Richmond
(800) 552-7917 V/TTP Toll-free Statewide

Statutory Authority

§§ 51.5-112 and 51.5-113 of the Code of Virginia.

Historical Notes

Derived from VR245-03-01 § 3.1, eff. August 30, 1989; amended, Virginia Register Volume 7, Issue 2, eff. November 21, 1990; Volume 9, Issue 6, eff. January 13, 1993.

22VAC20-30-70. Type of VQAS screening.

Candidate will notify the administering agency of intent to participate in the VQAS and which assessment will be taken.

All requests to be screened will be acknowledged by the coordinator, or designee, in writing within 30 working days of receipt of the request.

Statutory Authority

§§ 51.5-112 and 51.5-113 of the Code of Virginia.

Historical Notes

Derived from VR245-03-01 § 3.2, eff. August 30, 1989; amended, Virginia Register Volume 7, Issue 2, eff. November 21, 1990; Volume 9, Issue 6, eff. January 13, 1993.

22VAC20-30-80. Fee for screening.

The department may assess a fee for each part of the screening. The fee shall not exceed the actual cost of administration. Notification of current fees shall be provided with registration forms (22VAC20-30-100). Payment of fees shall be received prior to the candidate's participation in any portion of the assessment.

Statutory Authority

§§ 51.5-112 and 51.5-113 of the Code of Virginia.

Historical Notes

Derived from VR245-03-01 § 3.3, eff. August 30, 1989; amended, Virginia Register Volume 7, Issue 2, eff. November 21, 1990; Volume 9, Issue 6, eff. January 13, 1993.

22VAC20-30-90. Scheduling of screenings.

The department may offer a screening whenever candidates are waiting to be screened but screenings may be cancelled when fewer than six candidates apply to be screened as scheduled.

Statutory Authority

§§ 51.5-112 and 51.5-113 of the Code of Virginia.

Historical Notes

Derived from VR245-03-01 § 3.4, eff. August 30, 1989; amended, Virginia Register Volume 7, Issue 2, eff. November 21, 1990; Volume 9, Issue 6, eff. January 13, 1993.

22VAC20-30-100. Notifying and scheduling of candidates.

Candidates shall be notified in writing of the next scheduled screening at least 10 days prior to the scheduled date. Closed screenings may be offered upon request to groups who satisfy the requirements established by the department for offering a screening (22VAC20-30-90).

Candidates must complete and return the appropriate registration form requesting to be screened. The coordinator will be responsible for scheduling and confirming requests in the order received. Candidates whose requests are received after the screening schedule has been filled shall be retained as alternates or assigned to another assessment site/date.

Statutory Authority

§§ 51.5-112 and 51.5-113 of the Code of Virginia.

Historical Notes

Derived from VR245-03-01 § 3.5, eff. August 30, 1989; amended, Virginia Register Volume 7, Issue 2, eff. November 21, 1990; Volume 9, Issue 6, eff. January 13, 1993.

22VAC20-30-110. VQAS assessment process.

Each candidate's performance will be assessed either by a screening panel present during the assessment or videotaped and rated by individual raters. Panelists/raters will assess only the segments for which they have been specifically trained.

A. Assessment team.

1. A screening panel or individual ratings shall consist of at least one panelist/rater who is hearing and one panelist/rater who is deaf or hard of hearing.

2. All panelists/raters shall be fluent in the language mode being assessed and shall have successfully completed rater training as administered by the agency.

B. Screening components.

Each screening is comprised of two major categories:

1. Part I - Code of Ethics: (General knowledge and application). Shall be administered prior to the other category orally (in front of a live panel, on videotape, or both) or in writing (in the presence of a monitor).

NOTE: A candidate may not participate in a performance assessment until 90% competency has been demonstrated on Part I, the Code of Ethics assessment.

2. Part II - Skills Assessment.

a. Sign Language Assessment. Interpreting (ASL) Performance: (Expressive and receptive abilities using ASL vocabulary, structure, and components) and Transliterating (English) Performance (Expressive and receptive abilities using a form of manually-coded English). The assessment may be administered in front of a live panel, on videotape, or both.

b. Cued Speech. Transliterating Performance: Expressive and receptive abilities using cued speech hand shapes and mouth movements. The assessment may be administered in front of a live panel, on videotape, or both.

C. Awarding of screening levels.

Each panelist/rater will independently assess a candidate's performance and assign a raw score for the required competencies within each category (Parts I and II). Raw scores will be totaled for each part, converted to percentages, and averaged with the other panelists'/raters' scores. Parts I and II will be scored independently of each other by the department. Depending on the results, a candidate may:

1. Not receive any level at that time;

2. Receive a level for Interpreting (ASL) only;

3. Receive a level for Transliterating Sign Language only;

4. Receive a level for both Interpreting (ASL) and Transliterating Sign Language; or

5. Receive a level for Transliterating Cued Speech only.

D. Criteria for screening levels.

A screening level of I, II, III, or IV will be awarded to candidates who satisfy the minimum competency requirements. (Refer to 22VAC20-30-110 B Screening Components.) These minimum requirements are:

1. 90% Code of Ethics (Part I) and

2. Performance Scores (Part II Interpreting or Transliterating):

a. 95% - Level IV

b. 80% - Level III

c. 65% - Level II

d. 50% - Level I

E. The department will notify candidates in writing of the status of their screening results within 90 working days of the screening date.

Statutory Authority

§§ 51.5-112 and 51.5-113 of the Code of Virginia.

Historical Notes

Derived from VR245-03-01 § 3.6, eff. August 30, 1989; amended, Virginia Register Volume 7, Issue 2, eff. November 21, 1990; Volume 9, Issue 6, eff. January 13, 1993.

22VAC20-30-120. Validity period.

A screening level, or the results of any part as described in 22VAC20-30-110 B, shall remain valid for three years from the date of the letter of notification.

Statutory Authority

§§ 51.5-112 and 51.5-113 of the Code of Virginia.

Historical Notes

Derived from VR245-03-01 § 3.7, eff. August 30, 1989; amended, Virginia Register Volume 7, Issue 2, eff. November 21, 1990; Volume 9, Issue 6, eff. January 13, 1993.

22VAC20-30-130. Appeal procedure.

If a candidate desires to contest the results of any part of a screening, the candidate must file an appeal with the director within 30 calendar days of the date of the decision. The director, or designee, shall provide for an informal conference with the candidate within 30 working days. The only remedy which the director may award for the Code of Ethics (Part I) is the opportunity to retake the screening at the next scheduled date. The only remedy which the director may award for the performance component (Part II) is the opportunity to be reassessed by additional panelists/raters within 90 working days.

Statutory Authority

§§ 51.5-112 and 51.5-113 of the Code of Virginia.

Historical Notes

Derived from VR245-03-01 § 3.8, eff. August 30, 1989; amended, Virginia Register Volume 7, Issue 2, eff. November 21, 1990; Volume 9, Issue 6, eff. January 13, 1993.

22VAC20-30-140. Confidentiality.

All VQAS materials shall be kept confidential by department personnel and other persons authorized by the department to view such materials. Candidate's scores shall also be confidential and shall not be released to persons other than the candidate without the candidate's written permission.

Statutory Authority

§§ 51.5-112 and 51.5-113 of the Code of Virginia.

Historical Notes

Derived from VR245-03-01 § 3.9, eff. August 30, 1989; amended, Virginia Register Volume 7, Issue 2, eff. November 21, 1990; Volume 9, Issue 6, eff. January 13, 1993.

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