Administrative Code

Virginia Administrative Code
5/28/2024

Part VI. Records Management

6VAC15-45-420. Records maintenance.

Records shall be maintained in accordance with Library of Virginia guidelines. Microfilm records shall be sent to the Department of Corrections.

Statutory Authority

§ 53.1-266 of the Code of Virginia.

Historical Notes

Derived from VR230-01-006 § 6.1; Virginia Register Volume 12, Issue 4, eff. December 13, 1995.

6VAC15-45-430. Correctional status information.

The contractor shall collect and maintain correctional status information as required by the Department of Corrections. Any automated systems interface shall be in accordance with Department of Corrections procedures.

Statutory Authority

§ 53.1-266 of the Code of Virginia.

Historical Notes

Derived from VR230-01-006 § 6.2; Virginia Register Volume 12, Issue 4, eff. December 13, 1995.

6VAC15-45-440. Information storage, retrieval, review, security, and documentation.

The facility shall utilize an organized system of information storage, retrieval, review, security and documentation which shall be in accordance with Department of Corrections procedures.

Statutory Authority

§ 53.1-266 of the Code of Virginia.

Historical Notes

Derived from VR230-01-006 § 6.3; Virginia Register Volume 12, Issue 4, eff. December 13, 1995.

6VAC15-45-450. Training for information management staff.

Staff having access to management information shall be trained in and responsive to the security and confidentiality requirements of this system.

Statutory Authority

§ 53.1-266 of the Code of Virginia.

Historical Notes

Derived from VR230-01-006 § 6.4; Virginia Register Volume 12, Issue 4, eff. December 13, 1995.

6VAC15-45-460. Research.

No research shall be conducted at the facility unless the research is reviewed and approved by Department of Corrections.

Statutory Authority

§ 53.1-266 of the Code of Virginia.

Historical Notes

Derived from VR230-01-006 § 6.5; Virginia Register Volume 12, Issue 4, eff. December 13, 1995.

6VAC15-45-470. Facility records.

Facility operating procedures governing the establishment, utilization, content, privacy, security, retention, and accuracy of the facility criminal record folders, facility health folders, and facility treatment folders shall be in conformance with Department of Corrections procedures.

Statutory Authority

§ 53.1-266 of the Code of Virginia.

Historical Notes

Derived from VR230-01-006 § 6.6; Virginia Register Volume 12, Issue 4, eff. December 13, 1995.

6VAC15-45-480. Transfer of records.

When an inmate is permanently transferred from one facility to another, the facility criminal records folder and facility health folder shall be simultaneously transferred to the receiving facility.

Statutory Authority

§ 53.1-266 of the Code of Virginia.

Historical Notes

Derived from VR230-01-006 § 6.7; Virginia Register Volume 12, Issue 4, eff. December 13, 1995.

6VAC15-45-490. Master index; daily written report.

There shall be at least one master index identifying the housing, bed, program, and work assignments of all inmates. The facility shall maintain a daily written report of inmate population movement as required by Department of Corrections procedures.

Statutory Authority

§ 53.1-266 of the Code of Virginia.

Historical Notes

Derived from VR230-01-006 § 6.8; Virginia Register Volume 12, Issue 4, eff. December 13, 1995.

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