Administrative Code

Virginia Administrative Code
8/15/2022

Part V. Project Construction

6VAC35-30-120. Bidding.

After bids for construction have been received and opened and the sponsor has determined to proceed with the project, the sponsor shall submit to the department a bid tabulation, analysis, and recommendation as to the award of the contract. Any comments by the department shall be forwarded to the sponsor within five business days of receipt; and the sponsor shall respond to the comments in writing within 10 business days of receipt of the department's comments. The department's failure to respond in the required time frame shall serve as acceptance of the sponsor's recommendation as to the award of the contract.

Statutory Authority

§§ 16.1-309.5, 16.1-309.9, 16.1-322.7 and 66-10 of the Code of Virginia.

Historical Notes

Derived from VR690-15-001 § 5.1, eff. September 9, 1992; amended, Virginia Register Volume 27, Issue 11, eff. July 1, 2011.

6VAC35-30-130. Construction.

A. During the construction of all projects, the sponsor shall submit monthly inspection or progress reports to the department. The sponsor shall submit the reports to the department no later than the 15th day of the month following the inspection or when the progress report became due. The department shall notify the sponsor in writing within 10 business days after receipt of any issues or problems with the project or the reports. The department's failure to respond in the required time frame shall serve as acceptance of the inspection and progress report. Any failure to timely submit the monthly inspection or progress reports may constitute grounds to deny the requested reimbursement, in whole or in part.

B. Any substantive change during the construction phase shall be submitted in writing to the department for review and approval before any such change is executed. Only those changes that are approved through the approved department procedure shall be eligible for reimbursement. Any failure to seek and obtain approval of a substantive change may constitute grounds to deny the requested reimbursement, in whole or in part.

Statutory Authority

§§ 16.1-309.5, 16.1-309.9, 16.1-322.7 and 66-10 of the Code of Virginia.

Historical Notes

Derived from VR690-15-001 § 5.2, eff. September 9, 1992; amended, Virginia Register Volume 27, Issue 11, eff. July 1, 2011.

6VAC35-30-140. Final inspection.

A. Upon construction completion, the sponsor shall establish a schedule for final inspection of the project. This schedule shall include: (i) notification to the department and all regulatory agencies that reviewed preliminary design or construction documents of the schedule; (ii) a request to the personnel or agencies involved in the final inspection to submit comments or recommendations in writing to the sponsor and to the department; (iii) documentation of the correction of all deficiencies noted in the comments; and (iv) the submission of a report of completed actions to the appropriate reviewing agencies and to the department.

B. Upon completion of the final inspection and corrective actions as required, the sponsor shall provide to the department copies of all required regulatory agency letters verifying approval of the completed project and shall certify to the department the completion of the project.

Statutory Authority

§§ 16.1-309.5, 16.1-309.9, 16.1-322.7 and 66-10 of the Code of Virginia.

Historical Notes

Derived from VR690-15-001 § 5.3, eff. September 9, 1992; amended, Virginia Register Volume 27, Issue 11, eff. July 1, 2011.

6VAC35-30-150. Record documents.

The sponsor shall require its architect to modify original drawings and specifications to reflect the condition of the project as actually constructed, and such documents shall be marked "Record." The record documents shall be prepared as defined in the CPSM and in accordance with approved department procedures.

Statutory Authority

§§ 16.1-309.5, 16.1-309.9, 16.1-322.7 and 66-10 of the Code of Virginia.

Historical Notes

Derived from VR690-15-001 § 5.4, eff. September 9, 1992; amended, Virginia Register Volume 27, Issue 11, eff. July 1, 2011.

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