Virginia Law

A. Each accredited lead training program must maintain and make available upon request from the board the following records:

1. All documents specified in 18VAC15-30-360 that demonstrate the qualifications listed in 18VAC15-30-340 of the training manager and principal instructors.

2. Current curriculum or course materials and documents reflecting any changes made to these materials.

3. Course examination.

4. Information on how the hands-on assessment is conducted, including who conducts the assessment, how the skills are graded, what facilities are used, and the pass-fail rate.

5. The quality control plan described in 18VAC15-30-410.

6. Results of each student's hands-on skills assessments and course examination and a copy of each student's course completion certificate.

7. Any other material not listed in this chapter that was submitted to the board as part of the application for accreditation.

The accredited lead training provider must retain these records at the location specified on the training program application for a minimum of three years and six months.

B. The training manager must notify the board at least 48 hours prior to the start date of any accredited lead training program.

C. The training manager must provide an updated notification when an accredited lead training program will begin on a date other than the start date specified in the original notification as follows:

1. For accredited lead training programs beginning prior to the start date provided to the board, an updated notification must be received by the board at least 48 hours before the new start date.

2. For accredited lead training programs beginning after the start date provided to the board, an updated notification must be received by the board at least 48 hours before the start date provided to the board.

D. The training manager must update the board of any change in location of an accredited lead training program at least seven business days prior to the start date provided to the board.

E. The training manager must update the board regarding any accredited lead training program cancellations or any other change to the original notification at least two business days prior to the start date provided to the board. This requirement will not apply to situations or circumstances beyond the control of the training provider.

F. Each notification must include the following:

1. Notification type (i.e., original, update, cancellation).

2. Training program name, Virginia accreditation number, address, and telephone number.

3. Course discipline, type (initial or refresher), and the language in which the instruction will be given.

4. Dates and times of training.

5. Training locations, telephone number, and address.

6. Principal instructor's name.

7. Training manager's name and signature.

G. The training program participant list must be completed by the training provider and training program participants daily.

H. The training program participant list must be retained by the training provider for three years following the date of completion of the training program.

I. The training manager must provide to the board the accredited lead training program participant list no later than 10 business days following the training program completion.

J. The training program participant list must include the following:

1. Training program name, Virginia accreditation number, address, and telephone number.

2. Course discipline and type (initial or refresher).

3. Dates of training.

4. Each participant's name, address, social security number, course completion certificate number, and course test score.

5. Training manager's name and signature.

K. Notifications and training program participant lists must be submitted electronically in the manner acceptable to the board.

L. The training provider must retain all examinations completed by training program participants for a period of three years.

M. The department will not recognize training certificates from approved training providers that fail to comply with the notification requirements of this section or fail to provide a training program participant list as required by this section.