Part II. General Administration
1VAC50-20-140. Regular meetings.
The commission shall fix the time and place for holding regular meetings, which shall be held at least once every two months. Changes in the schedule and location of the regular meetings may be made by the commission, but the changes shall be duly announced in the Virginia Register of Regulations published by the Virginia Code Commission and posted on the Virginia Regulatory Town Hall.
Statutory Authority
§ 15.2-2903 of the Code of Virginia.
Historical Notes
Derived from VR445-01-02 § 2.3, eff. November 1, 1984; amended, Virginia Register Volume 22, Issue 26, eff. October 4, 2006; Volume 35, Issue 1, eff. October 18, 2018.
1VAC50-20-142. Special meetings.
Special meetings of the commission may be called by any member on such occasions as may be reasonably necessary to carry out the duties of the commission. Except in instances where a special meeting is scheduled at a regular meeting, the chair shall send by electronic means to all members, at least five days in advance of a special meeting, a written notice specifying the time, place, and purpose of the special meeting. Notice of special meetings shall be announced appropriately on the Virginia Regulatory Town Hall and on a calendar maintained by the Commonwealth.
Statutory Authority
§ 15.2-2903 of the Code of Virginia.
Historical Notes
Derived from Virginia Register Volume 22, Issue 26, eff. October 4, 2006; amended, Virginia Register Volume 35, Issue 1, eff. October 18, 2018; Volume 42, Issue 8, eff. December 31, 2025.
1VAC50-20-150. Minutes of meetings and hearings.
Minutes shall be recorded for each public meeting held by the commission. The minutes shall include a brief summary of comments on major issues under consideration and concise and specific statements of all action taken by the commission. The minutes shall be provided to each commission member for reading and editing prior to approval at a subsequent commission meeting. There need be no actual reading of the minutes at the meeting, but a vote shall be taken for the formal approval of the minutes as written or amended. Copies of the minutes of public meetings shall be made available to any interested party in accordance with the Department of Housing and Community Development's Virginia Freedom of Information Act policies.
Statutory Authority
§ 15.2-2903 of the Code of Virginia.
Historical Notes
Derived from VR445-01-02 § 2.4, eff. November 1, 1984; amended, Virginia Register Volume 22, Issue 26, eff. October 4, 2006; Volume 35, Issue 1, eff. October 18, 2018; Volume 42, Issue 8, eff. December 31, 2025.
1VAC50-20-160. Closed statutorily mandated proceedings exempt from the Virginia Freedom of Information Act.
A. The commission, along with its panels, committees, subcommittees, members, and staff, may hold and conduct closed statutorily mandated proceedings as may be necessary for mediation and negotiations, for deliberations, for meeting with local governing bodies or members thereof, or for other lawful and appropriate purposes allowed by § 15.2-2907 D of the Code of Virginia. Closed statutorily mandated proceedings shall be exempt from the Virginia Freedom of Information Act (§ 2.2-3700 et seq. of the Code of Virginia) in accordance with § 15.2-2907 D of the Code of Virginia.
B. The following rules shall apply to closed statutorily mandated proceedings:
1. Closed statutorily mandated proceedings may be called with notice given by the chair at the chair's discretion and held in any location, in person or virtually.
2. A quorum of commissioners must be present to conduct a closed statutorily mandated proceeding.
3. No action of the commission taken during a closed statutorily mandated proceeding that would be considered at a regular meeting or would otherwise require a public vote shall be binding unless the commission takes a vote on such action at a subsequent regular meeting of the commission.
4. The commission may permit a nonmember to attend a closed statutorily mandated proceeding if such person is deemed necessary by the commission, if the person's presence will reasonably aid the commission in its consideration of a topic that is a subject of the proceeding, or as required by law.
5. Minutes and recordings may be taken during a closed statutorily mandated proceeding but shall not be required. Pursuant to 1VAC50-20-170 and other applicable laws, such minutes and recordings shall be confidential.
C. The commission reserves the right to meet in a closed meeting as allowed by §§ 2.2-3711 and 2.2-3712 of the Code of Virginia.
Statutory Authority
§ 15.2-2903 of the Code of Virginia.
Historical Notes
Derived from VR445-01-02 § 2.5, eff. November 1, 1984; amended, Virginia Register Volume 22, Issue 26, eff. October 4, 2006; Volume 42, Issue 8, eff. December 31, 2025.
1VAC50-20-170. Confidentiality of proceedings and submissions.
All testimony, statements, exhibits, documents, or other evidence submitted to the commission by the parties in conjunction with the commission's legally prescribed public meetings, presentations, or hearings shall be subject to disclosure by the commission under the provisions of the Virginia Freedom of Information Act (§ 2.2-3700 et seq. of the Code of Virginia). All other materials, including the testimony, statements, exhibits, documents, or other evidence submitted to the commission during closed statutorily mandated proceedings allowed under 1VAC50-20-160, along with other deliberations, negotiations, or mediation that the commission is authorized by law to conduct under § 15.2-2907 D of the Code of Virginia shall be treated as confidential and shall neither be subject to disclosure by the commission nor by the parties involved in closed statutorily mandated proceedings, except by agreement of the commission and all parties to the proceedings.
Statutory Authority
§ 15.2-2903 of the Code of Virginia.
Historical Notes
Derived from VR445-01-02 § 2.6, eff. November 1, 1984; amended, Virginia Register Volume 22, Issue 26, eff. October 4, 2006; Volume 42, Issue 8, eff. December 31, 2025.