Article 5. Records
12VAC5-481-2930. Records and retention periods.
Article 5
Records
Licensees shall maintain the following records at the irradiator for the periods specified:
1. A copy of the license, license conditions, documents incorporated into a license by reference, and amendments thereto until superseded by new documents or until the agency terminates the license for documents not superseded.
2. Records of each individual's training, tests, and safety reviews provided to meet the requirements of 12VAC5-481-2830 until three years after the individual terminates work.
3. Records of the annual evaluations of the safety performance of irradiator operators required by 12VAC5-481-2830 E for three years after the evaluations.
4. A copy of the current operating and emergency procedures required by 12VAC5-481-2840 until superseded or the agency terminates the license. Records of the radiation safety officer's review and approval of changes in procedures as required by 12VAC5-481-2840 C retained for three years from the date of the change.
5. Evaluations of personnel dosimeters required by 12VAC5-481-2850 until the agency terminates the license.
6. Records of radiation surveys required by 12VAC5-481-2860 for three years from the date of the survey.
7. Records of radiation survey meter calibrations required by 12VAC5-481-2860 and pool water conductivity meter calibrations required by 12VAC5-481-2890 B until three years from the date of calibration.
8. Records of the results of leak tests required by 12VAC5-481-2870 A and the results of contamination checks required by 12VAC5-481-2870 B for three years from the date of each test.
9. Records of inspection and maintenance checks required by 12VAC5-481-2880 for three years.
10. Records of major malfunctions, significant defects, operating difficulties or irregularities, and major operating problems that involve required radiation safety equipment for three years after repairs are completed.
11. Records of receipt, transfer, and disposal, of all licensed sealed sources as required by 12VAC5-481-571 and 12VAC5-481-3100.
12. Records on the design checks required by 12VAC5-481-2810 and the construction control checks as required by 12VAC5-481-2820 until the license is terminated. The records shall be signed and dated. The title or qualification of the person signing shall be included.
13. Records related to decommissioning of the irradiator as required by 12VAC5-481-450 C.
Statutory Authority
§ 32.1-229 of the Code of Virginia.
Historical Notes
Derived from Virginia Register Volume 22, Issue 25, eff. September 20, 2006; amended, Virginia Register Volume 24, Issue 18, eff. June 12, 2008; Volume 32, Issue 24, eff. August 25, 2016.
12VAC5-481-2940. Reports.
A. In addition to the reporting requirements in this chapter, licensees shall report the following events:
1. Source stuck in an unshielded position;
2. Any fire or explosion in a radiation room;
3. Damage to the source racks;
4. Failure of the cable or drive mechanism used to move the source racks;
5. Inoperability of the access control system;
6. Detection of radiation source by the product exit monitor;
7. Detection of radioactive contamination attributable to licensed radioactive material;
8. Structural damage to the pool liner or walls;
9. Abnormal water loss or leakage from the source storage pool (greater than the design parameters); and
10. Pool water conductivity exceeding 100 microsiemens per centimeter.
B. The reports shall include a telephone report within 24 hours as described in 12VAC5-481-1100 and a written report within 30 days as described in 12VAC5-481-1110.
Statutory Authority
§ 32.1-229 of the Code of Virginia.
Historical Notes
Derived from Virginia Register Volume 22, Issue 25, eff. September 20, 2006; amended, Virginia Register Volume 24, Issue 18, eff. June 12, 2008; Volume 32, Issue 24, eff. August 25, 2016.