Administrative Code

Virginia Administrative Code
11/30/2021

Part III. Renewal and Reinstatement

18VAC115-30-110. Annual renewal of certificate.

A. Every certificate issued by the board shall expire on June 30 of each year.

B. Along with the renewal form, the certified substance abuse counselor or certified substance abuse counseling assistant shall submit the renewal fee prescribed in 18VAC115-30-30 and shall attest to completion of continuing education as required by 18VAC115-30-111.

Statutory Authority

§§ 54.1-2400 and 54.1-3505 of the Code of Virginia.

Historical Notes

Derived from VR560-01-03 § 4.1, eff. May 8, 1991; amended, Virginia Register Volume 10, Issue 14, eff. May 4, 1994; Volume 13, Issue 7, eff. January 22, 1997; Volume 16, Issue 7, eff. January 19, 2000; Volume 16, Issue 13, eff. April 12, 2000; Volume 19, Issue 18, eff. June 18, 2003; Volume 25, Issue 22, eff. August 5, 2009; Volume 26, Issue 1, eff. October 14, 2009; Volume 36, Issue 11, eff. February 19, 2020.

18VAC115-30-111. Continuing education requirements.

A. Certified substance abuse counselors shall be required to have completed a minimum of 10 contact hours of continuing education in substance abuse and certified substance abuse counseling assistants shall be required to have completed a minimum of five contact hours of continuing education in substance abuse prior to renewal each year.

1. Continuing education hours shall be offered by an approved provider listed in 18VAC115-30-50 A or 18VAC115-30-62 A, and the course content shall be consistent with 18VAC115-30-50 B or 18VAC115-30-62 B.

2. Attestation of completion of continuing education is not required for the first renewal following initial certification in Virginia.

B. The board may grant an extension for good cause of up to one year for the completion of continuing education requirements upon written request from the certificate holder prior to the renewal date. Such extension shall not relieve the certificate holder of the continuing education requirement.

C. The board may grant an exemption for all or part of the continuing education requirements due to circumstances beyond the control of the certificate holder such as temporary disability, mandatory military service, or officially declared disasters upon written request from the certificate holder prior to the renewal date.

D. All certificate holders are required to maintain original documentation, including official transcripts showing credit hours earned or certificates of participation, for a period of three years following renewal.

E. The board may conduct an audit of certificate holders to verify compliance with the requirement for a renewal period. Upon request, a certificate holder shall provide documentation of credit hours or participation.

F. Continuing education hours required by disciplinary order shall not be used to satisfy renewal requirements.

Statutory Authority

§§ 54.1-2400 and 54.1-3505 of the Code of Virginia.

Historical Notes

Derived from Virginia Register Volume 36, Issue 11, eff. February 19, 2020.

18VAC115-30-120. Reinstatement.

A. A person whose certificate has expired may renew it within one year after its expiration date by paying the late renewal fee prescribed in 18VAC115-30-30 and the certification fee prescribed for the year the certificate was not renewed.

B. A person who fails to renew a certificate after one year or more shall:

1. Apply for reinstatement;

2. Pay the reinstatement fee for a lapsed certificate;

3. Submit verification of any other health or mental health license or certificate ever held in another jurisdiction;

4. Submit a current report from the U.S. Department of Health and Human Services National Practitioner Data Bank; and

5. Submit evidence of a minimum of 20 hours of substance abuse education that is consistent with course content specified in 18VAC115-30-50 B for substance abuse counselors and in 18VAC115-30-62 for substance abuse counseling assistants to demonstrate the continued ability to perform the functions within the scope of practice of the certificate. Courses shall be offered or approved by a provider listed in 18VAC115-30-50 A or 18VAC115-30-62 A.

Statutory Authority

§§ 54.1-2400 and 54.1-3505 of the Code of Virginia.

Historical Notes

Derived from VR560-01-03 § 4.2, eff. May 8, 1991; amended, Virginia Register Volume 10, Issue 14, eff. May 4, 1994; Volume 13, Issue 7, eff. January 22, 1997; Volume 16, Issue 7, eff. January 19, 2000; Volume 16, Issue 13, eff. April 12, 2000; Volume 25, Issue 26, eff. October 15, 2009; Volume 36, Issue 11, eff. February 19, 2020.

18VAC115-30-130. (Repealed.)

Historical Notes

Derived from VR560-01-03 § 4.3, eff. May 8, 1991; amended, Virginia Register Volume 10, Issue 14, eff. May 4, 1994; repealed, Virginia Register Volume 16, Issue 7, eff. January 19, 2000.

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