Chapter 60. Common Interest Community Association Registration Regulations
18VAC48-60-10. Purpose.
These regulations govern the exercise of powers granted to and the performance of duties imposed upon the Common Interest Community Board by §§ 54.1-2350, 54.1-2354.2, 55.1-1835, 55.1-1980, and 55.1-2182 of the Code of Virginia.
Statutory Authority
§§ 54.1-201 and 54.1-2349 of the Code of Virginia.
Historical Notes
Derived from Virginia Register Volume 25, Issue 4, eff. November 27, 2008; amended, Virginia Register Volume 36, Issue 3, eff. November 1, 2019.
18VAC48-60-13. Definitions.
A. Section § 54.1-2345 of the Code of Virginia provides definitions of the following terms and phrases used in this chapter:
"Association"
"Board"
"Common interest community"
"Governing board"
B. Section § 55.1-1800 of the Code of Virginia provides definitions of the following terms and phrases used in this chapter:
"Property owners' association"
C. Section § 55.1-2100 of the Code of Virginia provides definitions of the following terms and phrases used in this chapter:
"Proprietary lessees' association"
D. The following words and terms when used in this chapter have the following meanings unless a different meaning is provided or is plainly required by the context:
"Annual report" means the proper filing with the board of a completed, board-prescribed form submitted with the appropriate fee and other required documentation for registration or renewal of an association.
"Contact person" means the individual designated by an association to receive communications and notices from the board on behalf of the association.
"Registration" means the proper filing of an annual report with the board by an association and issuance of a certificate of filing by the board to an association in accordance with § 54.1-2349 A 8 of the Code of Virginia.
"Renew" means the process of filing an annual report with the board for continuance of a registration.
Statutory Authority
§ 54.1-2349 of the Code of Virginia.
Historical Notes
Derived from Virginia Register Volume 25, Issue 15, eff. May 15, 2009; amended, Virginia Register Volume 36, Issue 3, eff. November 1, 2019; Volume 37, Issue 24, eff. September 1, 2021; Volume 42, Issue 8, eff. December 31, 2025.
18VAC48-60-14. Association registration, generally.
A. Within the meaning and intent of § 54.1-2349 A 8 of the Code of Virginia, an association is registered upon acceptance by the board of a current annual report and issuance of a certificate of filing by the board in accordance with 18VAC48-60-15 and 18VAC48-60-17.
B. In accordance with § 55.1-2316 F of the Code of Virginia, an association that is not (i) registered with the board, (ii) current in filing the most recent annual report with the board pursuant to § 55.1-1835, 55.1-1980, or 55.1-2182 of the Code of Virginia, and (iii) current in paying any assessment made by the board pursuant to § 54.1-2354.5 of the Code of Virginia is prohibited from collecting fees for resale certificates authorized by § 55.1-2316 of the Code of Virginia.
C. In accordance with §§ 54.1-2351 and 54.1-2352 of the Code of Virginia, the board may take action against the governing board of an association that fails to register in accordance with this chapter, which action may include issuance of a cease and desist order and an affirmative order to file an annual report or assessment of a monetary penalty of not more than $1,000.
Statutory Authority
§ 54.1-2349 of the Code of Virginia.
Historical Notes
Derived from Virginia Register Volume 37, Issue 24, eff. September 1, 2021; amended, Virginia Register Volume 40, Issue 6, eff. January 1, 2024; Volume 41, Issue 1, eff. October 1, 2024.
18VAC48-60-15. Timeframe for association registration and annual report.
A. Within the meaning and intent of § 55.1-1835 of the Code of Virginia, a property owners' association must register with the board by filing an annual report within 30 days of recordation of the declaration and file an annual report every year thereafter.
B. Within 30 days after the date of termination of the declarant control period, an association governing a condominium must register with the board by filing the annual report required by § 55.1-1980 of the Code of Virginia and file an annual report every year thereafter.
C. Within 30 days after the date of termination of the declarant control period, a proprietary lessees' association must register with the board by filing the annual report required by § 55.1-2182 of the Code of Virginia and file an annual report every year thereafter.
Statutory Authority
§ 54.1-2349 of the Code of Virginia.
Historical Notes
Derived from Virginia Register Volume 37, Issue 24, eff. September 1, 2021; amended, Virginia Register Volume 42, Issue 8, eff. December 31, 2025.
18VAC48-60-16. Designation of association contact person; certification of association complaint procedure.
A. An association must include the following information on an annual report:
1. The name and contact information of the contact person for the association.
2. The name and contact information of a governing board member authorized by the association to receive correspondence related to notices of final adverse decision from the Office of the Common Interest Community Ombudsman.
B. An association must certify with each annual report filing that it has adopted an association complaint procedure in accordance with the Common Interest Community Ombudsman Regulations (18VAC48-70) and that such procedure is in effect.
Statutory Authority
§ 54.1-2349 of the Code of Virginia.
Historical Notes
Derived from Virginia Register Volume 42, Issue 8, eff. December 31, 2025.
18VAC48-60-17. Association registration expiration and renewal.
A. An association registration will expire 12 months from the last day of the month in which it was issued.
B. Prior to the expiration date on the registration, the board will send a renewal notice to the registered association's contact person named in the board's records.
C. Each association will renew its registration by filing an annual report with the board, including payment of renewal fee established in 18VAC48-60-60. Upon receipt and processing of the annual report, the registration will be renewed and considered current.
D. An association that does not renew registration within 12 months after expiration of the registration may not renew and must submit a new application by filing the annual report and applicable registration fee.
E. The governing board of an association that fails to comply with registration requirements in this chapter may be subject to action by the board in accordance with 18VAC48-60-14 C.
Statutory Authority
§ 54.1-2349 of the Code of Virginia.
Historical Notes
Derived from Virginia Register Volume 25, Issue 15, eff. May 15, 2009; amended, Virginia Register Volume 37, Issue 24, eff. September 1, 2021; Volume 42, Issue 8, eff. December 31, 2025.
18VAC48-60-20. (Repealed.)
Historical Notes
Derived from Virginia Register Volume 25, Issue 4, eff. November 27, 2008; amended, Virginia Register Volume 25, Issue 15, eff. May 15, 2009; Volume 35, Issue 19, eff. July 1, 2019; repealed, Virginia Register Volume 37, Issue 24, eff. September 1, 2021.
18VAC48-60-25. Maintenance of registration.
An association must notify the board office, in writing, within 30 days of any of the following:
1. Change of contact person information;
2. Change of governing board member authorized by the association pursuant to 18VAC48-60-16 A 2;
3. Change of members of the governing board; and
4. Any other changes in information reported on the association's annual report.
Statutory Authority
§ 54.1-2349 of the Code of Virginia.
Historical Notes
Derived from Virginia Register Volume 37, Issue 24, eff. September 1, 2021; amended, Virginia Register Volume 42, Issue 8, eff. December 31, 2025.
18VAC48-60-30. (Repealed.)
Historical Notes
Derived from Virginia Register Volume 25, Issue 4, eff. November 27, 2008; repealed, Virginia Register Volume 37, Issue 24, eff. September 1, 2021.
18VAC48-60-40. (Repealed.)
Historical Notes
Derived from Virginia Register Volume 25, Issue 4, eff. November 27, 2008; repealed, Virginia Register Volume 37, Issue 24, eff. September 1, 2021.
18VAC48-60-50. (Repealed.)
Historical Notes
Derived from Virginia Register Volume 25, Issue 4, eff. November 27, 2008; amended, Virginia Register Volume 36, Issue 3, eff. November 1, 2019; repealed, Virginia Register Volume 37, Issue 24, eff. September 1, 2021.
18VAC48-60-55. Fees, generally.
All fees are nonrefundable and will not be prorated. The date on which the fee is received by the board or its agent will determine whether the fee is on time.
Statutory Authority
§ 54.1-2349 of the Code of Virginia.
Historical Notes
Derived from Virginia Register Volume 37, Issue 24, eff. September 1, 2021; amended, Virginia Register Volume 42, Issue 8, eff. December 31, 2025.
18VAC48-60-60. Registration and renewal fees.
The following fee schedule is based upon the number of lots or units subject to the declaration for each association. Each association filing its first annual report must also pay the assessment required by § 54.1-2354.5 B of the Code of Virginia. The phrase "lots or units subject to the declaration," as used in this section, means any lots or units in a development to which the provisions of the recorded declaration, as amended, for the common interest community are applicable.
Number of Lots or Units | Registration Fee | Renewal Fee |
1 - 50 | $45 | $30 |
51 - 100 | $65 | $50 |
101 - 200 | $100 | $80 |
201 - 500 | $135 | $115 |
501 - 1000 | $145 | $130 |
1001 - 5000 | $165 | $150 |
5001+ | $180 | $170 |
Statutory Authority
§ 54.1-2349 of the Code of Virginia.
Historical Notes
Derived from Virginia Register Volume 25, Issue 4, eff. November 27, 2008; amended, Virginia Register Volume 25, Issue 15, eff. May 15, 2009; Volume 31, Issue 10, eff. March 1, 2015; Volume 32, Issue 11, eff. March 1, 2016; Volume 33, Issue 17, eff. May 17, 2017; Volume 34, Issue 17, eff. June 1, 2018; Volume 35, Issue 19, eff. July 1, 2019; Volume 37, Issue 24, eff. September 1, 2021; Volume 42, Issue 8, eff. December 31, 2025.
Forms (18VAC48-60)
Common Interest Community Association Registration Application, A492-0550REG-v9 (eff. 12/2025)
Common Interest Community Association Annual Report Form, A492-0550ANRPT-v12 (eff. 12/2025)
Common Interest Community Association Governing Board Change Form, A492-0550GBCHG-v2 (eff. 11/2019)