Administrative Code

Virginia Administrative Code
7/24/2024

Part III. Specific Project Consideration and Application Criteria, Selection of Successful Applications and Amount and Announcement of Awards

22VAC30-50-100. Reviewing and ranking grant applications.

A. The advisory board shall distinguish the class of Option A applications from the class of Option B applications when soliciting, reviewing, and ranking grant applications. Applications shall be considered and ranked only among other applications submitted under the same stated option, either Option A or Option B. Applications initially deemed to meet the purpose of a solicitation and to have substantially addressed the general considerations stated in 22VAC30-50-60 through 22VAC30-50-90, as applicable, shall be subsequently reviewed and ranked according to the following criteria:

1. The purpose and significance of the project;

2. The objectives and expected benefits of the project;

3. The design of the project to include (i) methods, activities, and a timeline for achieving project goals and objectives, and (ii) a system for measuring outcomes and documenting project impact, effectiveness, and any anticipated long-term effects;

4. A detailed budget that is reasonable and appropriate for the scope of the project;

5. The identification of potential sources of funds and fundraising strategies to be used in sustaining the proposed project following termination of a grant award as relevant to the intention of the proposed project;

6. Demonstrated or anticipated capability of the existing or planned organizational structure;

7. The means for consumer involvement in the design, implementation, and evaluation of the project as feasible and relevant to the intention of the proposed project; and

8. A commitment to include the participation of small, women-owned and minority businesses, as such are available and capable of participation.

B. When initially reviewing applications or subsequently reviewing and ranking applications, the advisory board may ask an applicant to provide required information that is missing from the application or additional clarifying information relating to the application and proposed project. Failure to provide missing information or failure to provide additional information that is material and relevant may result in the rejection or lowered ranking of an application.

Statutory Authority

§§ 51.5-131 and 51.5-181 of the Code of Virginia.

Historical Notes

Former 12VAC5-185-100 derived from Virginia Register Volume 17, Issue 9, eff. February 14, 2001; amended and adopted as 22VAC30-50-100, Virginia Register Volume 19, Issue 9, eff. February 13, 2003; amended, Virginia Register Volume 25, Issue 24, eff. September 3, 2009; Volume 33, Issue 2, eff. October 19, 2016.

22VAC30-50-110. Amount of grant awards; duration and availability of funding.

A. After reviewing all applications, duly accepted, for either Option A or Option B, the advisory board shall determine the proposed projects that shall be offered funding. The selection of successful applications shall be made based on (i) availability of moneys in the fund, (ii) the review and ranking of the applications according to the criteria listed in 22VAC30-50-100 A, (iii) information from grant reviewers or technical advisors appointed by the board to assist in evaluating applications, and (iv) the advisory board's assessment of the applications, as to which further the intentions and the purpose of the fund. Discussions and negotiations may be conducted between the advisory board and grant applicants in order to clarify any remaining issues relating to the proposed project.

B. In determining the amount of a grant award and the duration of funding for a particular project, the advisory board shall consider the requested amount, the project design, and justification. Grant awards shall range in amount from $5,000 to $150,000 per year for an anticipated funding period of one to three years as described in the RFP. The award and duration of funding of a project anticipated to exceed one year shall be contingent upon (i) the availability of moneys in the fund, whether so stated at the time of the award or not, and (ii) the grantee's successful completion of timelines and of interim objectives and milestones as proposed and approved in the grant application, grant award, and contract documents.

C. In the event any timelines and interim objectives and milestones pertaining to a project are not completed to the satisfaction of the advisory board, the advisory board may act to withhold moneys not yet disbursed for the project. In the event of a decline in moneys in the fund, the advisory board shall attempt to distribute moneys in a manner as fair and equitable as possible.

D. The award of grants to successful applicants shall be made public within 60 days of the advisory board's decision regarding all applications submitted in response to an RFP.

Statutory Authority

§§ 51.5-131 and 51.5-181 of the Code of Virginia.

Historical Notes

Former 12VAC5-185-110 derived from Virginia Register Volume 17, Issue 9, eff. February 14, 2001; adopted as 22VAC30-50-110, Virginia Register Volume 19, Issue 9, eff. February 13, 2003; amended, Virginia Register Volume 25, Issue 24, eff. September 3, 2009; Volume 33, Issue 2, eff. October 19, 2016.

22VAC30-50-120. Unexpended funds.

Notwithstanding any other law to the contrary, the commissioner may reallocate up to $500,000 from unexpended balances in the fund for new grant awards for research on traumatic brain and spinal cord injuries.

Statutory Authority

§§ 51.5-131 and 51.5-181 of the Code of Virginia.

Historical Notes

Derived from Virginia Register Volume 25, Issue 24, eff. September 3, 2009; amended, Virginia Register Volume 28, Issue 24, eff. August 30, 2012; Volume 33, Issue 2, eff. October 19, 2016; Volume 37, Issue 19, eff. June 25, 2021; Volume 39, Issue 3, eff. October 27, 2022.

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