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Virginia Administrative Code
Title 6. Criminal Justice And Corrections
Agency 15. State Board of Local and Regional Jails
Chapter 81. Standards for Planning, Design, Construction, and Reimbursement of Local Correctional Facilities
12/30/2024

6VAC15-81-480. Final lump sum reimbursement closeout documentation.

If lump sum reimbursement has been legislatively approved, when the project is finished at the local level, the owner shall submit the final documentation listed in this section. Final reimbursement may be requested when the project is complete. The project shall be considered complete when the owner has completely submitted the following items accurately and with all supporting documentation:

1. Project completion report (forms or instructions are provided by the reviewing authority).

2. Final schedule of values (forms or instructions are provided by the reviewing authority).

3. Copies and verification of payment of all bills pertaining to the project for which reimbursement is being requested.

4. Letters from regulatory agencies verifying their inspection and approval of the completed project.

5. Building official's certificate of occupancy.

6. Fire official's concurrence.

7. Health official's approval.

8. Affidavit of payment of claims.

9. 50% completion date and documentation substantiating the date.

10. Verification and certification using industry benchmarks that substantiate that the sustainable design and construction initiatives identified in the planning study have been achieved, if applicable.

11. Verification of correction of the reviewing authority's punch list items or other deficiencies.

12. Copies of all change orders.

13. Closeout documents (drawings and specifications) that shall be submitted to the reviewing authority in accordance with the following:

a. One set on CD media: copy of record documents on CD-ROM media, or electronically stored data shall be in a pdf format.

b. One set of operation and maintenance manuals for systems provided to the owner shall include all color coding and point-to-point wire run lists for all electrical systems.

Statutory Authority

§§ 53.1-5, 53.1-80, and 53.1-82 of the Code of Virginia.

Historical Notes

Derived from Virginia Register Volume 34, Issue 12, eff. March 8, 2018.

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